Simplify vehicle inventory with digital templates that you can use anytime, anywhere from mobile devices.
Use this vehicle inventory template to list all important details regarding a vehicle.Download template
Use this pre-delivery inspection checklist to check the vehicle for important features before delivery.Download template
A vehicle inventory list in the form of a checklist helps you keep a overview of all the vehicles in your dealership/logistics company/car rental company/etc. This is important for the clientele and for the company's own specialized staff.
If the vehicle inventory is not done properly, then the company is not aware of their own inventory and the condition of the vehicles. This makes it difficult for the company to operate and provide customer service.
Various vehicle inventory checklists make it easier to add new vehicles, inspect them before delivery, and always keep track of all the vehicles in the company's inventory. The information required in each case can be recorded more easily and can be retrieved at any time. This improves reliability and quality for customer orders.
Generally, vehicle inventory should be taken at regular intervals to minimize the economic consequences of inaccurate inventory numbers and information for the company. Using checklists to maintain proper vehicle inventory records offer three key benefits for car dealerships, logistics providers and car rental companies:
When you know exactly how many vehicles you own and what condition they are in, you can better plan your vehicle management. You'll also know what's still missing, meaning what you may need to order. This includes, for example, any vehicle components.
If you don't have a vehicle list, or don't have a good vehicle list, it can quickly happen that you order too much or don't order something important and then miss it.
Keep a vehicle inventory list to avoid both destocking and overstocking. Your vehicles will lose their value more slowly as a result. Logistics and car rental companies can also use a vehicle list to identify which vehicles to remove from inventory more quickly because they no longer meet corporate standards.
If you know what you have, you know exactly what you can sell. Don't inadvertently overpromise your customers by selling them vehicles or services you don't have in inventory. Rather, conduct a vehicle inventory regularly and refer back to the data you've collected for a customer discussion.
A vehicle inventory checklist can be structured differently depending on the company. But for a proper inventory, there are certain basic rules to follow, which are also reflected in the checklist. If you follow them, the vehicle inventory should go off without a hitch, and you'll end up with an error-free vehicle inventory list:
Following the vehicle inventory, the completed checklists are evaluated. For this, you must first compare the actual stocks according to inventory lists with the target stocks according to stock accounting. You can disregard vehicles that are not owned by the company, such as consignment goods from manufacturers, vehicles under repair and vehicles owned by personnel.
In addition, you add vehicles to the inventory list that belong to the inventory according to the vehicle inventory list, but were not physically present during the inventory, such as rental and demonstration vehicles. Vehicles and vehicle parts that have already been ordered but not yet delivered are also part of the inventory.
Keeping a vehicle list, as listed above, has many benefits for your business. Keeping vehicle inventory lists and vehicle inventory lists digital with Lumiform has many other benefits for your company's vehicle management: