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5S red tags template

5S red tags template

Use the 5S red tags template to simplify your workspace audit. It lets you quickly identify unnecessary, broken, or misplaced items so you can create a cleaner work environment.

Use this template
or download pdf
5S red tags template

Use the 5S red tags template to simplify your workspace audit. It lets you quickly identify unnecessary, broken, or misplaced items so you can create a cleaner work environment.

Use this template
or download pdf

About the 5S red tags template

Dealing with clutter or unnecessary items on the shop floor? You can bring order to your workspace with this 5S red tags template. This tool helps you and your team efficiently identify and tag items that are no longer needed, damaged, or out of place. With the template, you can maintain a lean and productive environment, where everything serves a clear purpose.

How to use the 5S red tags template

Here’s how you can use the template to eliminate unnecessary clutter and improve your workflow:

  1. Tag unneeded items. Walk through your workspace and identify items that no longer serve a purpose, are broken, or are out of place. The 5S red tags template is also accessible on mobile, so you can document these items on the go, noting their condition, location, and description. This makes it easier to track later and ensures consistency across teams.
  2. Assign responsibilities. Once items are tagged, assign team members to review and decide on what will happen to each item. This step is crucial for making sure that the right people are handling the process, whether it’s to discard, relocate, or repair.
  3. Track progress. In Lumiform, you can edit and update the template as items are handled. This allows you to monitor the status of each tagged item, ensuring nothing gets lost in the shuffle. Use the data collection feature to gather insights and see which items frequently end up being tagged.
  4. Create action plans. Use the findings from the red tags to create actionable tasks. For example, if a machine is consistently being tagged as damaged, assign a task to repair it or consider replacing it.
  5. Analyze and improve. Review the data collected over time to find patterns. Are certain areas cluttered more than others? Do specific departments have more unused or broken items? Use these insights to adjust your 5S process and keep your workspace lean and efficient.

Best practices for using the 5S red tags template

By applying these best practices, you’ll ensure the tagging process remains effective while reducing wasted effort.

Set clear guidelines on how and when to use the tags to maintain clarity and uniformity across your team. Without consistent tagging practices, it’s easy to get confused about what should be tagged and why.

When an unnecessary, broken, or misplaced item is identified, it’s essential to tag it right away. Delaying this step can result in clutter piling up and disrupting your workflow. Prompt tagging keeps your workspace organized and allows you to stay ahead of potential issues. 

Once items are tagged, review them regularly. Periodic checks can prevent red tags from accumulating without action. By consistently reviewing tagged items, you ensure that decisions are made promptly—whether it’s to dispose of, relocate, or repair the item.

Organize your workspace with Lumiform’s 5S red tags template

Streamline your workspace and boost productivity with this 5S red tags template. It helps you easily identify and track items that need to be removed or managed, so your team can focus on what truly matters. Since it comes with an intuitive design and mobile access, everyone can quickly label, review, and take action on cluttered or misplaced items.

Related categories

  • Operational excellence templates
  • General templates
  • Templates for manufacturing processes
Preview of the template
Page 1
General Information
Red Tag ID
Date
Reason for Red Tag
Suggested Action
Department / Area
Item Description
Red Tag Criteria
Is the item unneeded?
Is the item broken or damaged?
Is the item obsolete?
Is the item expired?
Is the item a duplicate?
Does the item have no clear owner?
Does the item have no clear purpose?
Disposition
Recommended Disposition
Estimated Value of Item

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

The ultimate 5S lean guide: What is 5S and how to implement it?All Things Lean: Manufacturing, Management, Principles and MindsetKaizen Guide - Improve your workflow
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Template collections

See comprehensive collections of best practice templates related to this topic.

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Check out how the Lumiform software can be utilized for related use cases.

Kaizen softwareQuality Control Software for Manufacturing
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

GDP vs. GMP: Understanding the difference between Good Distributing and Good Manufacturing Practices5 lean principles: The cycle of continuous improvementThe 8 wastes of leanThe 5S system: Organize your workplace for success

Frequently asked questions

What are red tags in 5S?

In 5S, red tags are used to identify and flag unnecessary, broken, or misplaced items in a workspace. These tags signify that an item needs to be reviewed, and a decision should be made about whether to keep, discard, or relocate it.

What types of items should I tag during a 5S red tag audit?

During a 5S red tag audit, you should tag items that are no longer needed, outdated, damaged, or that don’t have a clear purpose. This could include old equipment, extra supplies, unused tools, or materials that are stored in the wrong location.

Who is responsible for tagging and reviewing items in a 5S audit?

A designated 5S team or specific employees are usually assigned to tag and review items. However, frontline workers, managers, and supervisors should also be involved, as they have firsthand knowledge of what’s necessary for daily operations.

How do 5S red tags improve workplace efficiency?

5S red tags improve efficiency by identifying items that clutter up workspaces, making it easier to eliminate distractions and focus on essential tasks. By regularly reviewing and acting on tagged items, teams can reduce waste, optimize workflows, and keep the work environment organized.

Can 5S red tags be used in non-industrial settings like offices or retail?

Yes, 5S red tags can be used in any environment where organization and efficiency are important. In offices or retail settings, they can be applied to everything from unnecessary paperwork and outdated inventory to misplaced office supplies. The goal remains the same: reduce clutter and improve functionality.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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