Free 5S Checklist for Warehouse Template | Free Download

5S checklist for warehouse template

A 5S checklist for warehouse improves the safety in your warehouse continuously. This can be achieved by eliminating waste from warehouse making. The template checks if floors, loading docks, and storage areas are freed from obstacles or blockages. It also prompts you to check if forklift, materials, supplies, and boxes are all stored in their proper places. You can use Lumiform to assign corrective action to other workers, address areas for improvement, and streamline your warehouse management system.

Key elements of the 5S checklist for warehouse

The checklist features the following crucial components:

Sort: The “Sort” section focuses on clearing out unnecessary items—whether that’s tools, machinery, or materials—that clutter the workspace. By consistently sorting, you’ll free up space and ensure everything that remains is essential for daily tasks.
Set in order: This part ensures everything is properly organized and easy to find. Shelves, tools, and inventory should be clearly labeled, and items should be stored in logical, designated places.
Shine: Cleanliness is the focus of the “Shine” section. It emphasizes regular cleaning of work areas, equipment, and floors to maintain a safe, tidy environment.
Standardize: The “Standardize” element focuses on consistency across processes. Labels, safety protocols, and storage methods should be followed uniformly.
Sustain: Finally, “Sustain” is all about maintaining the improvements achieved through the previous steps. It ensures that everyone follows the 5S principles regularly through training, regular audits, and feedback.

When to use the 5S warehouse checklist

A 5S checklist for warehouse is perfect for keeping your space organized and efficient. You’ll want to use it during regular audits to ensure everything from inventory to safety measures is up to par. It’s especially helpful after reorganizing or restructuring your warehouse layout, so you can make sure everything stays in its designated place. This checklist also comes in handy when new employees are trained, ensuring that 5S standards are clear and consistently followed from day one.

Aside from these, you can rely on the checklist during safety inspections or before a major shipment, as it helps verify that the workspace is clean and safe. Regularly using a 5S checklist improves workflow and maintains a safer environment for your team.

Download Lumiform’s 5S checklist for warehouse today

Use the 5S warehouse checklist to keep your space organized and running smoothly. With its clear structure and actionable sections, it simplifies your audit process and keeps your team on track. You’ll also save time by having a reliable framework to follow.

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Preview of the template

Audit

Criteria: EXCELLENT: Abide by the criteria without exception. AVERAGE: Abide by the criteria with a minimal exception. POOR: Does abide by the criteria.

SORT

Are there any unused machines or other equipment laying around?

Is the floor free of all tools, spare parts, and supplies?

Are all waste supplies in the right skips?

Are customer packaging stored safety and in correct locations/containers?

Is unnecessary equipment and machinery excluded from the area?

Are the grounds in 'common areas' clear of trash and debris?

Are old inventory and raw material excluded from the area Ike under the table?

Are materials, parts or components moved in a timely way?

Is the work in process arranged so as to reduce travel time and other kinds of waste?

Are tripping hazards and barriers excluded from the area?

Is the work in process inventory decreased to the least possible amount?

Are paths, doorways, electrical panels, and fire extinguishers released from material and blockages?

SET IN ORDER

Are shelves clearly labelled with location?

Are finished goods stacked to correct number of boxes?

Are warehouse places for work in the process designated and registered?

Are all unused vehicles and forklifts parked in the chosen area?

Is stock rotation (FIFO) being adhered to?

Are team notice/announcement boards current and in good order?

Are workplaces, storage areas, and equipment surroundings precisely labelled, marked, and/or footprinted if required?

Are warehouse places for tools and equipment designated and registered?

Is machine, storage equipment and columns recognised and numbered?

Are all pipes, controls and gauges classified and labelled to show function or purpose?

Are Sub-Con locations clearly identified?

SHINE

Are work surfaces clean and orderly?

Is there a person (stores supervisor) responsible for allocating cleaning duties?

Are machines clean, neat and in good repair?

Is the set standard being sustained?

Are recycling containers located as required with trash and recycling being controlled in the region?

Are floors and tools in the area free of dirt/grease or fluids?

5S holding and disposal areas are well sustained?

Are floors, exits & entrances kept clear, clean and free of objects or waste?

Are slot places free of empty pallets and trash?

Are slot locations in pick ready state?

Are slot places free of hanging shrink wrap or banding?

STANDARDIZED

Are concerns constantly being reacted to?

Are visual safety signs and floor markings used to identify danger in the area?

Have analyses been taken and documented?

Is there an established work in place containing quality checks, and use of work stations?

Are Operation Standards documented, understandable and actively used?

Are shine maps available and workers informed of their responsibilities?

Are concerns constantly being assembled?

Are boxes and items property recognised and labelled?

Is equipment labelled and in place?

SUSTAIN

Is everyone sufficiently trained in 5S procedures?

Are utensils being stored correctly?

Are times being adhered to?

Is there a cleaning routine and are ail toots and materials available?

Are supplier shipment times adhered to?

Are all start-up safety checks taken and documented?

Is everyone inside the area wearing proper personal protection equipment?

Are unused devices, equipment, raw materials and work property stored?

Are emergency maps, labels, and equipment visible and belongings stored in the area?

Are improving actions from 5S audit classified and adhered to?

Are workers receiving weekly feedback on their 5S works?

Is there proof of the 5S daily checklist being used and refreshed 5S audit scores on the team board?

COMPLETION

Recommendations?

Name of the Inspector:

Signature of the Inspector:

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Frequently asked questions

What is 5S in warehousing?

5S in warehousing is a systematic approach to organizing and maintaining a clean, efficient workspace. It stands for Sort, Set in Order, Shine, Standardize, and Sustain. These steps guide warehouse teams to reduce waste, improve efficiency, and create a safer environment.

What are common mistakes to avoid when implementing 5S in a warehouse?

One common mistake is starting the process without involving the whole team. It’s essential that everyone understands their role in 5S to maintain consistency. Another error is neglecting regular audits—5S is an ongoing process, not a one-time effort.

Can 5S principles be applied to small warehouses or storage spaces?

Yes, 5S works well in smaller spaces, too. In fact, it can be even more effective since space is limited. By applying 5S, you can maximize available storage, reduce clutter, and streamline operations in a smaller warehouse or stockroom.

How can 5S improve safety in a warehouse environment?

5S boosts safety by keeping pathways, exits, and equipment areas free from clutter and hazards. For example, regularly clearing debris from walkways and ensuring that fire extinguishers and electrical panels are easy to access reduces risks. It also improves visibility in work areas, which reduces accidents.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.