Templates
Change management request form

Change management request form

Use this form to create an organized approach for every change in your organization, with clear sections for impact, risk assessment, and approvals.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Change management request form

Use this form to create an organized approach for every change in your organization, with clear sections for impact, risk assessment, and approvals.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Created for project managers and change control boards, this change management request form standardizes how modifications are proposed, evaluated, and approved. The template documents critical information including the nature of the change, business justification, impact assessment, and approval signatures.

When facing scope creep or unexpected project pivots, you’ll appreciate having a systematic way to evaluate changes before implementation. According to the Project Management Institute, poor change management contributes to 56% of project failures. This form helps you break that statistic by ensuring changes receive proper scrutiny and only proceed when their full implications are understood and accepted.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Page 1
Change Details
What is the change being requested?
Describe the reason for the change.
What is the business impact of this change?
What is the target implementation date?
Risk and Impact Assessment
Have all risks been identified and mitigated?
What is the potential impact on existing systems/processes?
What is the potential impact on end users?
What is the back-out plan if the change fails?
Implementation Plan
Detailed steps for implementing the change.
Resources required to implement the change.
Estimated timeline for implementation.
Communication plan for informing stakeholders.
Approvals
Has the change been approved by management?
Provide names and signatures of approvers.

Frequently asked questions

How can I ensure my change management request form is actually used by the team?

Make your form accessible, easy to understand, and integrate it into your project workflow. Train team members on its importance, establish clear submission guidelines, and demonstrate how it protects the project. When teams see the form preventing costly mistakes, they’ll embrace it as a valuable tool.

Who needs to approve a change management request form in most organizations?

Typically, approvals come from the project manager, functional managers affected by the change, the change control board (in larger organizations), and sometimes the client or sponsor. The approval hierarchy should match the change’s significance—minor changes might need fewer approvals than those impacting critical project parameters.

What’s the difference between urgent and standard change requests in the form?

Urgent change requests address time-sensitive issues requiring immediate action to prevent project failure or safety risks. They follow expedited approval processes with minimal documentation initially. Standard requests follow the complete evaluation process with no shortcuts. Both types should eventually have full documentation for project records.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.