Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Contact salesLog in
Sign up
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safety managementQuality managementOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Change request form

Change request form

Manage change requests with ease using a structured, user-friendly form that captures essential details, from initial submission to final approval.

Use this template
or download pdf
Change request form

Manage change requests with ease using a structured, user-friendly form that captures essential details, from initial submission to final approval.

Use this template
or download pdf

About the Change request form

A change request form helps you manage change efficiently across your projects. Whether it’s adding a new feature, resolving a bug, or making other critical adjustments, this form provides a consistent way to track and evaluate requests. For teams managing frequent updates, especially in complex environments, you can organize, prioritize, and approve requests more smoothly with this form.

A step-by-step guide to using the change request form

Follow these steps to add the change request form to your workflow:

  1. Initiate the change request. Start by opening the form and entering key details: title, description, and urgency level. By clearly defining the request type—whether it’s a new feature, bug fix, or enhancement—you help the team understand the priority and nature of the change.
  2. Assess and document affected areas. Note all applications, databases, or infrastructure affected by the change. This way, your team can quickly identify potential ripple effects. This section helps everyone anticipate challenges and coordinate better, making sure that no component is overlooked.
  3. Complete the impact and risk assessment. Document both the business and technical impacts to provide full context on how the change might affect operations or performance. Use this part of the form to highlight any potential risks and outline a mitigation plan to reduce negative outcomes.
  4. Assign roles and tasks. Assign specific roles within the form, so each team member knows their responsibilities. This can include steps like reviewing, testing, and approving the change. Role assignment helps streamline tasks across the team, ensuring smoother execution and accountability.
  5. Monitor, update, and approve. Throughout the change process, use the form to keep updates, comments, and approvals in one place. Encourage team members to add progress notes and approvals, so nothing is missed and everyone stays in sync with real-time changes.

Best practices for using the change request form

Here are some tips to get the most out of your form and keep your projects organized.

Customize the form based on your work processes. You can tailor the form to capture the unique details and approvals that matter most for your team. Adjust fields and response types to match your organization’s flow, whether that means adding a few extra fields for technical reviews or specific approval levels.

Prioritize change requests based on business impact and urgency. You can even rank each request based on its impact–does the change resolve a customer issue or meet an urgent compliance need?

Archive approved forms for future reference and analysis. Once approved, you can save each form in Lumiform for easy reference. This makes it simple to review past requests and identify improvement opportunities while keeping everything in one organized place, especially since the app also has data analysis features.

Download your change request form now

With Lumiform’s change request form, you have an efficient tool to manage and track each step of a change request. From initial submission to approval, this form organizes crucial details, empowering you to handle each request smoothly and keep teams aligned. Set up your team for success with powerful features like role assignments and customizable fields that adapt to your workflow.

Related categories

  • Operational excellence templates
  • Quality management templates
  • General templates
  • Professional services templates
  • Quality assurance templates
  • Templates for business processes
Preview of the template
Page 1
Change Request Details
Change Request ID
Change Request Title
Change Request Description
Requested By
Date Requested
Planned Implementation Date
Change Type
Change Urgency
Affected Areas
Applications Impacted
Databases Impacted
Infrastructure Impacted
Other Areas Impacted
Impact Assessment
Business Impact
Technical Impact
Risk Assessment
Mitigation Plan
Approvals
Approved By
Approval Date
Approval Comments

More templates like this

Change order form template
Change order form template
Use this change order form template for requesting, approving, and documenting alterations to the project.
Quality assurance templates
Schedule change request form
Schedule change request form
Keep your team organized and informed with a schedule change request form that captures key details of shift adjustments. Use it to simplify your submission and approval process.
Templates for business processes
Shift change request form
Shift change request form
Simplify team scheduling and keep shift changes clear with this form. It covers shift details as well as impact assessments so you can manage shift adjustments more smoothly.
Templates for business processes
Room change request form
Room change request form
This request form helps you manage student housing adjustments. It covers key details—such as room preferences and eligibility—so you can track, approve, and document requests.
Quality assurance templates
Engineering change request form
Engineering change request form
Enhance your change management with a detailed form that covers important steps, from documenting critical parts and assemblies to assessing impacts and gathering approvals.
Quality assurance templates
Change management request form
Change management request form
Use this form to create an organized approach for every change in your organization, with clear sections for impact, risk assessment, and approvals.
Leadership and management templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Change management essentials: A guide for leadersManagement of change guide: Best practices and strategiesBusiness continuity plan: A comprehensive guide
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Top 13 free change request forms11 curated needs assessment templatesBest 9 crisis management plan templates
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Change management softwareLumiform's Compliance Management AppIssue management softwareRisk management software for anticipating and adressing safety risks
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Kotter’s 8 steps of change management5 types of incident reportsThe three top change management models you should knowSuccessful change management in your business

Frequently asked questions

What is the main purpose of a change request form?

A change request form captures, organizes, and tracks changes within a project, helping teams manage adjustments efficiently. Its primary purpose is to provide a structured way to document the what, why, and how of a proposed change. This structure keeps all stakeholders informed, aligns team efforts, and minimizes miscommunication.

How can I make a change request process faster for my team?

To speed up the change request process, you can use Lumiform to streamline approvals, assign roles, and track progress in real-time. With a digital form that’s easy to update and share, your team can reduce back-and-forth. Customizable templates ensure the form suits your specific workflow, allowing requests to move smoothly.

What are some common reasons for change requests?

Change requests are sometimes because of shifts in customer needs. Regulatory changes are also a common reason, as companies must adapt to comply with updated standards or industry guidelines. Technical issues like unexpected bugs or system limitations may also prompt change requests, especially when they impact usability or performance.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeSign upProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the app
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safety managementQuality managementOperational excellenceCompliance and risk management
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play