Chilled Water Pump Maintenance Checklist – Free PDF

Chilled water pump maintenance checklist

About the Chilled water pump maintenance checklist

Our chilled water pump maintenance checklist supports you in carrying out thorough, consistent preventive maintenance across your HVAC operations so every inspection meets industry standards. With this template, you can easily track essential tasks like bearing lubrication, seal inspection, and vibration analysis. The U.S. Department of Energy notes that, on average, 30% of energy in commercial buildings is wasted, making effective maintenance a key opportunity for cost savings.

Unlike generic pump checklists, this template tackles the specific demands of chilled water systems, such as monitoring pressure differentials and verifying flow rates. It’s a practical choice for facility managers in large commercial or industrial settings. For other equipment, check out our heat pump, sump pump, or centrifugal pump maintenance checklists to keep your operations running smoothly.

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Preview of the template

Page 1

General Inspection

Pump operating normally

Unusual noises or vibrations

Pump seals/packing not leaking

Pump alignment checked

Pump foundation in good condition

Lubrication

Pump bearings lubricated

Motor bearings lubricated

Correct lubricant used

Lubricant level checked

Electrical

Motor amperage within limits

Winding insulation resistance tested

All electrical connections tight

Control panel indicators functional

Piping

Suction strainer cleaned

Discharge valves operation checked

Pipe hangers and supports in good condition

Piping vibration within limits

Performance

Pump flow rate

Pump discharge pressure

Pump suction pressure

Pump power consumption

Frequently asked questions

What are the most common causes of chilled water pump failure in commercial buildings?

The most common causes include inadequate lubrication, misalignment, seal leaks, and debris buildup. Over time, these issues can lead to overheating, vibration, and eventual breakdown. Regular preventive maintenance is essential to catch these problems early and avoid unplanned downtime.

Which key performance indicators should facility managers track for chilled water pumps?

Facility managers should monitor flow rate, pressure differential, vibration levels, motor temperature, and energy consumption. Tracking these KPIs helps identify early signs of wear or inefficiency, enabling proactive maintenance and reducing the risk of pump failure or excessive energy use.

Why is vibration analysis important for chilled water pump maintenance?

Vibration analysis helps detect imbalance, misalignment, or bearing wear in chilled water pumps before they lead to serious damage. By identifying abnormal vibration patterns early, maintenance teams can address issues proactively and prevent costly repairs or system downtime.

Which signs indicate a chilled water pump needs immediate attention?

Look out for unusual noises, excessive vibration, leaking seals, reduced flow rates, and unexpected shutdowns. If any of these symptoms are detected, inspect the pump immediately to prevent further damage or disruption to building operations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.