Fire Pump Maintenance Checklist Template | Free PDF

Fire pump maintenance checklist

About the Fire pump maintenance checklist

This fire pump maintenance checklist is built for facility and safety managers who need to guarantee every inspection is thorough, compliant, and fully documented. By standardizing your fire pump checks, you minimize the risk of missing critical steps. This helps you stay audit-ready and aligned with NFPA requirements. The US National Fire Protection Association reports that almost 65% of fire protection system failures stem from equipment shutoffs or insufficient maintenance, which shows how vital regular upkeep is.

Unlike generic pump checklists, this template targets the unique requirements of fire safety systems, covering critical tasks with optional fields for digital signatures, photos, and corrective actions. For other equipment, check out our specialized templates for heat pumps, sump pumps, or centrifugal pumps to keep your entire facility maintenance program streamlined and compliant.

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Owner's Section

Part I - Owner's Section

Is the pump in service?

Has the fire pump remained in service since the last inspection?

Was the system of which the fire pump is a part) free of actuation of devices or alarms since the last inspection?

Note to owner: Periodic tests of transfer switches and emergency generators are to be performed by a qualified electrical contractor.

Inspector's Section

This inspection is

Inspector's Section

Pump house/room proper temperature (at least 70 degrees F for diesels without engine heaters or 40 degrees for others)?

Ventilating louvers free to operate?

Suction, discharge and bypass valves open?

Piping free from leaks?

Suction and system pressure gauges normal?

Suction reservoir, if provided, full?

Electric Motor Driven Pumps

Controller indicating power on, transfer switch indicating normal situation and isolation switch closed?

Reverse phase alarm indicator off or normal phase rotation indicator on?

Oil level in vertical motor sight normal?

Diesel Engine Driven Pumps

Fuel tank at least two thirds full?

Controller selector switch in Auto position?

Battery voltage and charger readings normal?

Battery indicators on or failure indicators off?

All alarm indicators off?

Record engine running time meter reading.

Is this appropriately higher than the previous reading?

Oil level in right angle gear drive normal?

Crankcase oil level normal?

Cooling water level normal?

Electrolyte level in batteries normal?

Battery terminals free from corrosion?

Water-jacket heater operating?

Steam pressure gauge for steam driven pump reading normal?

Circulation relief valve flowing water while pump churns?

Pressure relief valves operating with proper pressure downstream while pump is operational?

Tests

Weekly Test Items

Electric Motor Driven Pumps

Pump started automatically?

Record starting pressure. (PSI)

Pump run for at least 10 minutes?

Record suction & discharge pressure while running. (PSI)

Pump packing gland showing slight discharge?

Free from unusual noises or vibrations?

Packing boxes, bearings and pump casing free from overheating?

Record time for motor to accelerate to full speed.

For reduced voltage or reduced current staring record time controller is on first step.

For automatic stop controllers, record time pump runs after starting.

All times and pressures in Part A acceptable?

Diesel Engine-Driven Fire Pumps

Pump started automatically?

Record starting pressure. (PSI)

Pump run for at least 30 minutes?

Record suction & discharge pressure while running.

Pump packing gland showing slight discharge?

Free from unusual noises or vibrations?

Packing boxes, bearings and pump casing free from overheating?

Record time for engine to crank.

Record time for engine to reach running speed.

Engine oil pressure gauge, speed indicator, water and oil temperature indicator all reading normal?

Cooling water flowing from heat exchanger?

All times and pressures in Part B acceptable?

Steam Turbine-Driven Pumps

Record pump starting pressure, suction and discharge pressures while running.

Pump packing gland showing slight discharge?

Free from unusual noises or vibrations?

Packing boxes, bearings and pump casing free from overheating?

Record steam pressure gauge reading.

Record time for turbine to reach running speed.

All times and pressures acceptable?

2. Annual Tests

Annual pump test was run using the following method.

Method A: Discharge of flow through hose steams. Flow readings taken at each hose steam.

Method B: Discharge through by-pass flow meter to drian or suction reservoir. Flow readings taken by flow meter.

Method C: Discharge through by-pass flow meter directly returned to pump suction. Flow readings taken by flow meter.

NOTE: At least once every three years method A or B must be used.

Pump Test Results

PUMP TEST RESULTS

Suction Pressure:

No Flow

Rated Flow

Peak Flow

Discharge Pressure:

No Flow

Rated Flow

Peak Flow

Flow Pressure:

No Flow

Rated Flow

Peak Flow

Electric Voltage and Current:

No Flow

Rated Flow

Peak Flow

Pump Speed:

No Flow

Rated Flow

Peak Flow

Are the values in the above table acceptable?

NO-FLOW (chum) test run for 30 min.?

Circulation relief valve and pressure relief valve operated properly during all flow tests?

No alarm indicators or other visible abnormalities observed during no flow test?

E. Suction screens cleaned after flow?

Low Suction Throttling Devise Test

Low suction pressure simulated?

Free from abnormalities in throttling action?

Free from abnormalities in return to full flow?

Automatic Transfer Switch Test

Power Failure simulated during peak flow?

Connection made to alternate power source?

After termination of simulated power failure did motor reconnect to the normal power source?

Alarm Condition Test

All Alarm Conditions Simulated?

All Alarms operated?

Maintenance

A maintenance schedule must be established in accordance with the manufacturer instructions. In the absence of such a schedule, the following must be used:

Weekly Maintenance Items for Diesel Engine Systems:

Fuel tank level, tank float switch, and solenoid valve operation acceptable?

Diesel fuel system free of water?

Flexible hoses and connectors in fuel and coolant systems acceptable?

Oil level and lube oil heater acceptable?

Coolant level acceptable?

Water pump for coolant system operating?

Jacket water heater for coolant system acceptable?

Exhaust system free of leakage?

Drain condensate trap on exhaust system operational?

Electrolyte level in batteries acceptable?

Connections to electrical system acceptable?

Monthly Maintenance Items:

Isolation switch and circuit breaker exercised?

Battery case clean, dry and free of corrosion and battery's specific gravity or state of charge passed test?

Charger and charge rate passed visual inspection and battery charge being equalized?

Circuit breakers appear clean?

Quarterly Maintenance Items:

Cleaned strainer, filter or dirt leg in diesel fuel system?

Cleaned or replaced crank case breather in lubrication system?

Cleaned water strainer in coolant system?

Insulation acceptable and fire hazard eliminated from exhaust system?

Battery terminals clean and tight?

Electrical system free of wire chafing?

Semiannual Maintenance Items:

Manual starting means on electrical systems operated and boxes, panels and cabinets cleaned?

Antifreeze tested in coolant systems?

Flexible exhaust section acceptable?

Alarms operated on electrical portions of diesel engine systems?

Annual Maintenance Items

Changed pump bearing lubrication?

Shaft end play acceptable?

Transmission coupling right angle gear drive and mechanical moving parts lubricated?

Circuit breakers passed trip test?

Emergency manual starting means operated without power?

Electrical connections secure?

Pressure switch settings calibrated?

Motor bearing greased?

Fuel tank free of water and foreign material, tank vents and overflow pipes free of obstructions, fuel piping acceptable, and oil and filters changed in diesel systems?

Antifreeze changed in coolant systems?

Heater exchanger cleaned out?

Duct work & louvers (combustion air) acceptable?

Exhaust system free of back pressure?

Exhaust system hangers and supports acceptable?

Control and power wiring tight?

Completion

Other Observations

Full Name of Owner

I state that the information on this form is correct at the time and place of inspection, and that all equipment tested at this time was left in operational condition upon completion of this inspection except.

Full Name and Signature of Inspector

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Frequently asked questions

What is the most common reason fire pump systems fail during an emergency?

The most common reason fire pump systems fail during an emergency is human error, such as valves left closed, power supplies disconnected, or control panels set to the wrong mode. These oversights can prevent the pump from activating when needed, emphasizing the importance of thorough checks and clear procedures for all responsible staff.

What are the key steps involved in a fire pump maintenance routine?

Key steps include visual inspections, testing pump operation, checking for leaks, verifying pressure and flow rates, inspecting electrical connections, and documenting all findings. Following an organized maintenance routine helps ensure you cover all tasks and supports regulatory compliance.

How can businesses reduce the risk of fire pump failure?

Businesses can reduce risk by implementing a strict maintenance schedule, training staff, using digital checklists for consistency, and promptly addressing any issues found during inspections. Preventive maintenance greatly reduces the chance of costly failures during an emergency.

What if a fire pump fails an inspection?

If a fire pump fails an inspection, immediately address the identified issues, schedule repairs with a qualified technician, and retest the system. Document all corrective actions taken to ensure compliance and maintain a reliable fire protection system.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.