Church preventive maintenance checklist

Document the problem with photos and detailed notes, then prioritize based on safety implications and potential for damage. Immediately address safety hazards like exposed wiring, while creating a timeline for less urgent repairs. Follow up by scheduling appropriate maintenance and keeping records of all completed work.

Add sections relevant to your facility’s unique features such as bell towers, stained glass windows, or specialized HVAC systems. Remove irrelevant sections and adjust inspection frequencies based on your building’s age, usage patterns, and local climate conditions. Consider consulting with specialists for historic or architecturally significant elements.

Maintain records of all completed checklists, repair invoices, contractor information, and photos of issues/repairs. Include notes about recurring problems and maintenance history for major systems. This documentation provides continuity when leadership changes and can be invaluable for insurance claims or budget planning.

Host a walkthrough session showing volunteers what to look for in each area and how to properly document findings. Create a simple reference guide with photos of your specific systems and common issues. Pair new volunteers with experienced ones initially, and provide clear instructions for reporting urgent problems.