Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Contact salesLog in
Sign up
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safety managementQuality managementOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Daycare contract template

Daycare contract template

Use this template to document the agreement between the parent/s and the daycare. It includes the child’s personal information, daycare schedule, mode of payment, and special instructions from the parents.

Use this template
or download pdf
Daycare contract template

Use this template to document the agreement between the parent/s and the daycare. It includes the child’s personal information, daycare schedule, mode of payment, and special instructions from the parents.

Use this template
or download pdf

About the Daycare contract template

Managing childcare services means keeping track of multiple contracts, each with detailed terms that protect both your business and the families you serve. Our daycare contract template helps you simplify this process by providing a professional, ready-to-use structure for documenting essential details like schedules, payment terms, and parental agreements. With this customizable tool, you can create consistent, clear contracts across your daycare.

How to use the daycare contract template

Follow these steps for implementing the template:

  1. Customize the template. First, edit the template in Lumiform’s app to include your daycare’s specific terms. Adjust fields such as payment schedule, pick-up and drop-off times, and any special requirements you have in place for your services.
  2. Input child and parent details. For each new contract, fill in the child’s name, date of birth, and the parents’ or guardians’ contact information. This allows you to have quick access to important information when needed, keeping both parties on the same page.
  3. Set clear terms for schedules and payments. Establish arrival and pick-up times, and select the payment structure—whether hourly, daily, or weekly. These are critical details to confirm upfront to avoid misunderstandings later.
  4. Use the template with staff. Guide your team on how to properly use the contract. They can input information easily on-site or in-app, track any changes, and stay updated on parent preferences. Ensuring everyone follows the same process minimizes errors and keeps things running smoothly.
  5. Monitor and update as needed: After the contract is created, you can make adjustments if needed, such as adding new clauses or updating terms when renewing agreements. This keeps your operations flexible and responsive to any changes from parents.

Customizing the daycare contract template

You can easily customize the daycare contract template to match your business needs.

First, add specific payment terms based on how your daycare operates. If you charge weekly, include a breakdown of fees per week. Alternatively, if you offer flexibility with hourly rates or monthly billing, edit the payment section to include these.

Consider incorporating special clauses for late fees or extended hours. If a child is picked up after regular hours, you might add a clause that charges a fee for every extra 15 minutes. This way, parents understand the consequences of late pickups.

Lastly, adjust the length of the contract to fit different enrollment periods. Whether your daycare operates on a monthly, quarterly, or annual basis, you can modify the contract to suit your specific timeframes. This flexibility allows you to offer short-term or long-term care options.

Download Lumiform’s daycare contract template today

Using this daycare contract template, you can create clear, customized agreements for every family that enrolls. Keep track of critical details like payment terms, pick-up schedules, and late fee policies with ease. Share the template with your team easily or print it for in-person use. It’s designed to be flexible, so you can focus on providing the best care while maintaining professional, organized contracts.

Related categories

  • Operational excellence templates
  • Education templates
  • Workforce management and HR templates
Preview of the template
Audit
Child Information
Child Name
Date of birth
Parents / Guardians
Parent / Guardian's Name
Contact Number
Address
Pick Up/ Drop Off Schedule
Choose Schedule
Arrival time
Pick up time
Payment
Mode of Payment
Amount
Other Comments
Other comments
Sign-off
By signing below, the parent agrees to enter their child into daycare under the terms and agreement.
Parent's Full Name and Signature
Teacher's Full Name and Signature
This template was downloaded 1 time

More templates like this

Daycare incident report form
Daycare incident report form
This daycare incident report template can be used to gather necessary facts, photo evidence and general information of any possible incident that may occur in the daycare.
Incident management templates
Daycare daily report template
Daycare daily report template
This daycare daily report form is a general daily sheet used to record children’s overall behavior in the facility.
Workforce management and HR templates
Daycare emergency contact form
Daycare emergency contact form
This form helps you collect essential information, including emergency contacts, medical details, and authorized pick-ups, with everything organized in one place.
Workforce management and HR templates
Daycare registration form
Daycare registration form
This daycare registration form template helps you gather essential details like child information, parent or guardian contacts, and schedule preferences.
Workforce management and HR templates
Daycare sign-in and -out sheet
Daycare sign-in and -out sheet
Daily sign in and out sheet for daycare center
Safety templates
Daycare policies and procedures template
Daycare policies and procedures template
Use this template to establish clear guidelines for activities, health protocols, and communication so you can create a professional environment for children, parents, and staff.
Quality assurance templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Child observation guide: Types, reports, and examplesSchool safety: Best strategies and practicesTracking time: Your complete guide to attendance sheets
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

4 free preschool safety checklists in LumiformBest 4 free school risk assessment template collection6 free early childhood child observation form templates
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Apply Lumiform's workflow automation platform to all use casesIssue management softwareDigital documentation software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

10 principles of operational excellence4 types of child observationWhat is cost efficiency?4 ways process improvement increases profits

Frequently asked questions

What are the key clauses to include in a daycare contract?

A daycare contract should cover essential terms like payment structure, pick-up and drop-off times, and late fees. You might also include clauses for holidays, sick days, and how to handle special circumstances (e.g., allergies). It’s smart to include a section on termination procedures, outlining what happens if either party needs to end the agreement.

How do I handle changes in a daycare contract during the term?

If adjustments are needed mid-term—such as changes to schedules or payment terms—make sure both parties agree in writing. You can include an addendum to the original contract, which outlines the new terms while keeping the rest of the agreement intact.

How do I manage multiple children from the same family under one contract?

For families with more than one child enrolled, you can use one contract but specify individual details for each child. Include separate sections for things like pick-up times, fees, and any special requirements unique to each child. This streamlines the paperwork but ensures that each child’s needs are addressed.

What happens if a parent fails to follow the contract terms?

If a parent violates the terms of the contract, like consistently late payments or pick-ups, refer back to the penalties outlined in the contract. A written warning is a good first step, followed by a meeting to resolve the issue. If violations continue, you may need to terminate the contract.

What legal considerations should I be aware of when creating a daycare contract?

Make sure the contract is legally binding by including clauses that comply with local laws. Consider consulting a legal professional so your contract covers issues like liability, emergency procedures, and data privacy. You’ll also want to include a termination clause that allows both parties to end the agreement fairly.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeSign upProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the app
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safety managementQuality managementOperational excellenceCompliance and risk management
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play