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Facilities preventive maintenance checklist

Facilities preventive maintenance checklist

Conduct thorough inspections of critical facility systems to prevent breakdowns and ensure operational continuity.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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Facilities preventive maintenance checklist

Conduct thorough inspections of critical facility systems to prevent breakdowns and ensure operational continuity.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Take control of your facility’s maintenance needs with our preventive maintenance checklist that covers HVAC systems, plumbing infrastructure, and critical safety devices. It transforms reactive emergency repairs into planned maintenance activities so you’re aware of problem areas right away.

The Certified Commercial Property Inspectors Association emphasizes that preventive maintenance strategies significantly reduce overall maintenance costs compared to reactive approaches. Use this checklist to maintain proper documentation of inspection activities, ensure regulatory compliance, and prolong the lifespan of your facility’s most essential systems.

Related categories

Preview of the template
HVAC Systems
Check HVAC unit operation
Inspect air filters
Inspect coils and fins
Check thermostat operation
Plumbing
Inspect water heater
Check for leaks
Inspect water pressure
Check sump pump operation
Safety Devices
Test fire alarm system
Inspect fire extinguishers
Check emergency lighting
Inspect first aid supplies

Frequently asked questions

What should I do if I find issues during my preventive maintenance inspection?

Document the problem immediately with photos and detailed notes. Prioritize issues based on safety implications and operational impact. For critical problems like gas leaks or electrical hazards, take immediate action including shutting down affected systems if necessary. Create work orders for repairs and follow up to ensure completion within appropriate timeframes.

How can I customize this facilities preventive maintenance checklist for my building?

Assess your facility’s unique equipment inventory and add specific items to each category. Include manufacturer model numbers and location information for each piece of equipment. Add seasonal maintenance tasks relevant to your climate zone. Incorporate any industry-specific requirements for your facility type, and adjust inspection frequencies based on equipment age and usage patterns.

How can I prioritize maintenance tasks identified through this facilities checklist?

Categorize findings into safety-critical issues requiring immediate attention, operational issues affecting building function, and cosmetic issues. Consider both the probability and consequence of failure for each item. Create a risk matrix to visualize priorities. Focus first on items that could cause injury, regulatory violations, or significant operational disruptions if left unaddressed.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.