Templates
Fleet preventive maintenance checklist

Fleet preventive maintenance checklist

This checklist guides you through spotting trends in vehicle performance and addressing issues early.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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Learn more
or Download template as PDF
Fleet preventive maintenance checklist

This checklist guides you through spotting trends in vehicle performance and addressing issues early.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Keep your fleet operating at top performance with this preventive maintenance checklist. This template focuses on crucial inspection areas: engine components, tire conditions, and essential safety systems. According to the National Highway Traffic Safety Administration, there are more than 40,000 accidents annually because of vehicle malfunctions, with poor maintenance being a major cause.

By conducting regular inspections using this structured format, you can prevent issues from becoming problems. For example, catching a coolant leak early can prevent engine overheating that might otherwise strand vehicles mid-route and disrupt your entire operation.

Related categories

Preview of the template
Engine Inspection
Check engine oil level
Change engine oil
Check air filter
Check coolant level
Check belts and hoses
Inspect battery and connections
Tire Inspection
Check tire pressure
Inspect tire tread depth
Inspect tire wear and damage
Safety Systems
Check brake operation
Check lights and signals
Check windshield wipers
Check horn operation

Frequently asked questions

How can I customize this fleet preventive maintenance checklist for different vehicle types?

Adapt the checklist by adding vehicle-specific components based on manufacturer recommendations. For heavy-duty trucks, include transmission fluid checks and air brake inspections. For electric vehicles, focus on battery systems and regenerative braking. Always maintain the core sections while adding specialized items for your particular fleet composition.

What’s a good way to prioritize repairs identified through this checklist?

Categorize issues by safety impact and operational necessity. Address safety-critical items (brakes, steering, tires) immediately. Schedule repairs for items that affect performance but don’t present immediate safety risks. Create a maintenance calendar that balances immediate needs with preventive work to minimize vehicle downtime.

How can I measure the effectiveness of implementing this maintenance checklist?

Track key performance indicators like reduction in roadside breakdowns, decrease in emergency repair costs, improvement in vehicle uptime, and extension of average vehicle lifespan. Compare maintenance costs before and after implementation. These metrics will demonstrate the checklist’s value and help justify maintenance investments to management.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.