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Food traceability procedure template

Food traceability procedure template

Monitor food products through your supply chain with systematic documentation of receiving, production, shipping, and verification processes.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
Food traceability procedure template

Monitor food products through your supply chain with systematic documentation of receiving, production, shipping, and verification processes.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Track your food products from farm to fork with our food traceability procedure template. This essential tool helps you implement the “one step back, one step forward” approach required by food safety regulations. You can then quickly identify sources of contamination and manage recalls efficiently.

Today’s consumers want more than just ingredient lists and nutrition facts. The Food Industry Association and NielsenIQ found that nearly two-thirds of consumers would switch to brands with greater transparency about manufacturing practices and ingredient sourcing. Implementing robust traceability also builds consumer confidence in your brand.

Related categories

  • Operational excellence templates
  • Risk management and compliance templates
  • Food manufacturing templates
  • Hospitality templates
  • Food safety templates
Preview of the template
Entity
Page 1
Traceability System Overview
What are the key components of the food traceability system?
How are product lots / batches identified and tracked?
What recordkeeping methods are used to document traceability?
Receiving & Incoming Inspection
Are all incoming raw materials, ingredients, and packaging visually inspected?
Are lot codes, production dates, and expiration dates verified upon receipt?
Are any non-conforming materials rejected and documented?
Production & Inventory Control
Are production records maintained to document lot traceability?
Are raw material usage quantities documented per production lot?
Are finished goods inventories tracked by lot / batch?
Shipping & Distribution
Are lot codes and production dates included on shipping documentation?
Are customer receiving records maintained to track product distribution?
Is a recall / trace procedure in place to manage product withdrawals?
Traceability Verification & Review
Are traceability records periodically audited for completeness?
Are mock recall / trace exercises conducted to test the system?
Are opportunities for improvement identified and implemented?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

A beginner guide to ISO 22000: Understanding food safetyA beginner's guide to TACCP (Threat Assessment and Critical Control Points)  in food safetyFood safety guidelines: A detailed guide with bonus action plans
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Template collections

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10 free HACCP plan templates to improve food safetyBest 18 free food safety checklistsTop 3 food traceability templates for compliance
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Food traceability softwareFood hygiene softwareFood safety softwareTCS food app
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Other resources

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5 reasons workflow automation improves food safetySteps to reduce food waste in businessHow ending food waste helps alleviate natural disasters5 ways to achieve continuous improvement in your hospitality business

Frequently asked questions

How can I customize this food traceability template for my business needs?

You can customize our template by adding product-specific identifiers, adjusting inspection criteria for your ingredients, and incorporating your company’s lot coding system. Focus on the critical control points in your particular food production process, and consider your supply chain’s unique structure when adapting the shipping and distribution section. The template is designed to be flexible while maintaining compliance with traceability regulations.

What’s the difference between product tracking and product tracing in this template?

Product tracking refers to following products forward through your supply chain (from receiving to customer), while product tracing involves working backward to identify sources (from customer back to raw materials). This template supports both directions through its systematic documentation approach. Tracking helps you locate products during distribution, while tracing helps identify sources of contamination—both essential capabilities during a food safety incident.

How can this template help reduce the impact of a potential recall?

This template minimizes recall impact by enabling you to identify affected products through lot code documentation. By maintaining detailed records at each supply chain stage, you can quickly determine which specific lots require recall rather than withdrawing all products. This precision reduces financial losses, protects brand reputation, and demonstrates to regulators that you have control over your products even during crisis situations.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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