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Laboratory equipment maintenance checklist

Laboratory equipment maintenance checklist

You can use this checklist to keep track of inspections, organize essential tasks, and reduce downtime effectively.

Use this template
or download pdf
Laboratory equipment maintenance checklist

You can use this checklist to keep track of inspections, organize essential tasks, and reduce downtime effectively.

Use this template
or download pdf

About the Laboratory equipment maintenance checklist

It’s critical to keep lab equipment in excellent condition to ensure accurate results and meet safety standards. A reliable laboratory equipment maintenance checklist can be your go-to tool for this. This checklist helps you track routine tasks, spot issues before they escalate, and keep workflows running smoothly.

How to use the laboratory equipment maintenance checklist

Here’s a step-by-step guide to improving your laboratory’s efficiency with the checklist:

  1. Customize the checklist to match your lab’s needs. Start by tailoring the template to include all the equipment in your lab and any specific maintenance tasks required by your protocols or manufacturer recommendations. A digital format makes this process simple and shareable.
  2. Assign roles and responsibilities. Clearly define who is responsible for each task. Whether it’s a lab technician conducting daily inspections or a manager reviewing weekly reports, assigning roles ensures accountability and consistency.
  3. Integrate regular inspections into the schedule. Make this checklist part of your team’s routine. Use it to track cleaning, calibration, and repair needs so nothing slips through the cracks.
  4. Document and analyze findings. Encourage team members to log issues, photos, or measurements directly into the app. This creates a clear, actionable record that can be analyzed to spot trends or recurring problems, helping you take preventive measures.
  5. Leverage app-based analytics and tracking. Use Lumiform’s data analysis features to monitor progress over time as you conduct more inspections. With insights at your fingertips, you can make informed decisions about budgeting for replacements, scheduling downtime, or improving workflows.

Best practices for using the laboratory equipment maintenance checklist

With the checklist, you can focus on preventive maintenance instead of waiting for equipment to fail. By proactively scheduling routine checks, cleaning, and calibration, you can address small issues before they become significant problems. This approach reduces downtime and maintains accuracy and safety in your lab. 

Feel free to include photos and detailed notes as part of your checklist documentation. Photos provide a visual reference for current conditions, while notes allow you to track changes, flag recurring issues, or clarify complex observations.

Since the checklist is customizable, you can edit it to align with specific regulatory compliance requirements. From health and safety standards to quality assurance protocols, ensuring your checklist meets these benchmarks keeps your lab in good standing during audits and fosters a culture of accountability and professionalism.

Download Lumiform’s laboratory equipment maintenance checklist today

Equip your team with a resource that turns routine maintenance into a streamlined process. From scheduling regular checks to documenting findings, this template provides the clarity and structure needed to support your lab’s success. Start using it today to enhance efficiency and reliability across your operations.

Related categories

  • Health and safety management templates
  • Health care templates
  • Maintenance templates
Preview of the template
Page 1
General Equipment Maintenance
Visually inspect the equipment for any signs of damage or wear
Check that all power cords and cables are in good condition
Ensure the equipment is level and stable on the work surface
Clean the exterior surfaces of the equipment
Check that all buttons, switches, and knobs are functioning properly
Inspect the equipment for any loose or missing parts
Specialized Equipment Maintenance
Clean and calibrate any sensors or probes
Inspect and clean any filters or screens
Check the accuracy of any measuring devices
Lubricate any moving parts as recommended by the manufacturer
Test the performance of the equipment using known standards
Safety and Hazardous Materials
Ensure all safety guards and shields are in place
Check that any chemical storage areas are properly labeled and ventilated
Verify that all emergency equipment (e.g. fire extinguishers, eyewash stations) are accessible and in working order
Inspect the equipment for any potential electrical or fire hazards
Preventive Maintenance Schedule
Enter the date of the last maintenance performed
Indicate the frequency of maintenance recommended by the manufacturer (e.g. monthly, quarterly, annually)
Note any upcoming maintenance due dates

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Equipment maintenance: A detailed guide to longevity and optimal performanceMaintenance management: How to level up your processesPredictive maintenance: Enhancing equipment reliability
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free equipment inspection checklists for efficient maintenanceTop 27 free maintenance checklist templatesFree 39 preventive maintenance checklist templates for every industry
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Equipment maintenance software Maintenance softwareRisk assessment software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 types of predictive maintenance for your business6 main types of maintenance5 ways workflow automation streamlines healthcare administrationThe importance of personal protective equipment (PPE) in workplace safety

Frequently asked questions

What are common mistakes to avoid during lab equipment maintenance?

One common mistake is neglecting the manufacturer’s guidelines, which often include critical maintenance schedules and specific care instructions. Skipping routine tasks, such as cleaning or lubrication, can lead to unnecessary wear and tear. Additionally, using incorrect cleaning agents or tools might damage sensitive components.

How do I know if my equipment needs recalibration?

Signs that your equipment might need recalibration include inconsistent results, readings that don’t match known standards, or visible wear on measurement tools. It’s also important to recalibrate after relocating equipment or following any repairs. Keeping a log of calibration dates and results can help you identify patterns and anticipate when recalibration is due.

What’s the difference between routine maintenance and deep maintenance?

Routine maintenance involves regular tasks like cleaning, visual inspections, and checking for wear. It’s designed to keep equipment running smoothly day-to-day. Deep maintenance, on the other hand, involves more thorough servicing, such as disassembling components, replacing worn parts, or conducting in-depth testing.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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