Preventive maintenance plan template

Look at manufacturer recommendations as your baseline, then adjust based on your specific usage patterns and environment. For critical equipment, begin with more frequent checks, then extend intervals if you find minimal issues.

Focus first on equipment that directly impacts operations, safety, or regulatory compliance. Consider the criticality of each asset, its replacement cost, and its failure history. Equipment with high downtime costs or those that would create bottlenecks if they failed should be prioritized. Start with your most expensive or production-critical assets, then expand your plan gradually.

Use the “Issues Identified” field to clearly describe any problems found, including their severity and potential impact. Take photos when possible and attach them to your records. Note whether issues require immediate attention or can wait until the next scheduled maintenance. This documentation creates a valuable history that helps identify recurring problems and improvement opportunities.

Record contact details for equipment manufacturers and parts suppliers, including names, phone numbers, and emails of specific representatives. Include account numbers, contract details, typical lead times, and warranty information. Note any special ordering procedures or emergency service provisions. Having this information readily available saves critical time when you need urgent parts or service.