Templates
Asset maintenance plan template

Asset maintenance plan template

Track asset details, maintenance schedules, and compliance needs to prevent costly equipment failures and extend asset lifespan.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Asset maintenance plan template

Track asset details, maintenance schedules, and compliance needs to prevent costly equipment failures and extend asset lifespan.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This asset maintenance plan template delivers a comprehensive system for tracking and managing your critical operational assets. Whether you’re responsible for manufacturing equipment, facility infrastructure, or vehicle fleets, this template helps you transition from reactive repairs to strategic maintenance planning. For example, Forbes reports that manufacturers face an average of 800 hours of equipment downtime every year, which translates to substantial financial losses.

By documenting maintenance schedules, tracking repair history, and monitoring asset condition, you gain control over your maintenance program and reduce unexpected failures. You’ll also be able to make data-driven decisions about repairs versus replacements.

Related categories

Preview of the template
Entity
Page 1
Asset Information
Asset Name
Asset Type
Asset ID/Serial Number
Asset Location
Acquisition Date
Maintenance Schedule
Preventive Maintenance Frequency
Last Maintenance Date
Next Scheduled Maintenance
List all maintenance activities required for this asset
Maintenance History
Describe any past maintenance issues, repairs, or breakdowns
List any parts, supplies, or materials used for maintenance or repair
Enter the total cost of maintenance and repairs
Asset Condition
Current Condition
Enter the estimated number of years the asset has remaining
Describe any plans for replacement or major upgrades
Safety & Compliance
Safety Inspections Up-to-Date
Compliance with Regulations
Safety Training Completed

Frequently asked questions

How do I assess the current condition of assets objectively?

Develop consistent rating criteria for your “excellent/good/fair/poor” assessments based on age, performance, reliability, and appearance. Use equipment-specific metrics like vibration readings, temperature patterns, or output quality. Conduct regular inspections using the same criteria and ideally the same inspector to maintain consistency in your condition ratings.

What safety compliance regulations should I reference in my asset maintenance plan?

Research industry-specific standards from organizations like OSHA, ANSI, or ISO relevant to your equipment. Include equipment-specific safety requirements from manufacturers and any local or state regulations. The plan should document required inspections, certifications, and safety training needed for each asset to ensure full compliance.

Should I create separate maintenance plans for each individual asset or group similar assets together?

Create individual plans for critical, high-value assets with unique maintenance requirements. Group similar, lower-value assets with identical maintenance needs to improve efficiency. Your approach should balance maintenance quality with administrative workload, prioritizing detailed tracking for assets where failure would significantly impact operations.

How can I use this template to prioritize maintenance tasks when I have limited resources?

Assess each asset’s criticality to operations, current condition, and failure consequences. Prioritize assets where failure would cause safety hazards, significant downtime, or regulatory non-compliance. Use the maintenance history to identify recurring issues that require immediate attention versus those that can be scheduled during planned downtime.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.