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Equipment maintenance plan template

Equipment maintenance plan template

Track repairs, document service tasks, and plan regular checkups with an equipment maintenance plan that helps you stay consistent and avoid unnecessary downtime.

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The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
Equipment maintenance plan template

Track repairs, document service tasks, and plan regular checkups with an equipment maintenance plan that helps you stay consistent and avoid unnecessary downtime.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

An equipment maintenance plan template gives you a structured framework to track, schedule, and document all maintenance activities for your critical equipment. Unlike generic maintenance checklists, this template focuses specifically on creating a comprehensive, long-term strategy that prevents costly breakdowns and extends asset lifespan. You can easily document maintenance frequencies, responsible personnel, required resources, and historical performance.

According to a study by New Building Institute, reactive maintenance can increase energy use by 30% to 60% and decrease equipment lifespan. When your production line suddenly stops due to equipment failure, this template ensures you already have a systematic approach to quickly address and prevent future incidents.

Related categories

  • Operational excellence templates
  • Facility management templates
  • Manufacturing templates
  • Maintenance templates
  • Workplace safety templates
Preview of the template
Entity
Page 1
Equipment Details
Equipment Name
Equipment Model
Equipment Serial Number
Date of Purchase
Warranty Expiration Date
Maintenance Schedule
Daily Maintenance Checklist
Weekly Maintenance Checklist
Monthly Maintenance Checklist
Quarterly Maintenance Checklist
Annual Maintenance Checklist
Maintenance History
Date of Last Maintenance
Description of Maintenance Performed
Maintenance Performed By
Cost of Maintenance
Parts and Supplies
List of Replacement Parts
Supplier of Replacement Parts
Quantity of Parts in Stock
Frequency of Parts Ordering
Service and Repair
Date of Last Service
Description of Service Performed
Service Performed By
Cost of Service
Contacts and Resources
Equipment Manufacturer Contact Information
Equipment Maintenance Contractor Contact Information
Internal Equipment Expert Contact Information
Equipment Maintenance Manual Location

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Equipment maintenance: A detailed guide to longevity and optimal performanceMaintenance: Game-changing strategies to boost ROI nowMaintenance management: How to level up your processesEquipment inspection: A comprehensive guide for businesses
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Template collections

See comprehensive collections of best practice templates related to this topic.

12 maintenance plan templates for any industry10 free equipment preventive maintenance checklists9 free equipment inspection checklists for efficient maintenance6 free heavy equipment inspection checklists in Lumiform
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Maintenance plan softwareEquipment maintenance software Maintenance softwarePreventive maintenance software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 types of predictive maintenance for your business6 main types of maintenanceHow to implement operational excellence4 benefits of safety management and how to communicate them

Frequently asked questions

What should I include in an equipment maintenance log?

At minimum, log the date, type of maintenance performed, parts replaced, who did the work, and any follow-up actions. Over time, this helps you notice trends, like which machines always need the same fix or justify replacing a piece of equipment that’s becoming too resource-intensive. Adding technician notes is helpful for internal troubleshooting later.

How detailed should maintenance procedures be in my plan?

Include step-by-step instructions with enough detail that a qualified technician could complete the task without prior experience with that specific equipment. Document safety precautions, required tools, parts needed, estimated completion time, and acceptance criteria for the finished maintenance task.

How can I ensure my equipment maintenance plan remains current?

Schedule quarterly reviews to update the plan based on equipment performance data, technician feedback, and changing production requirements. Document any modifications to equipment, validate that maintenance frequencies remain appropriate, and adjust procedures based on lessons learned from recent maintenance activities.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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