Templates
Work clothing handover protocol template

Work clothing handover protocol template

Document the transfer of company-provided uniforms and safety equipment between employees with clear accountability and condition reporting.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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or Download template as PDF
Work clothing handover protocol template

Document the transfer of company-provided uniforms and safety equipment between employees with clear accountability and condition reporting.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Your work clothing handover protocol template provides a systematic framework for tracking, issuing, and collecting company-provided workwear and PPE. This document eliminates confusion during employee transitions by creating clear accountability for valuable safety equipment. With dedicated sections for item descriptions, condition assessments, and signature fields for both parties, you’ll maintain complete visibility of your workwear inventory while meeting compliance requirements.

According to the Personal Protective Equipment Regulation (EU 2016/425), employers must ensure proper management of safety clothing that protects workers against workplace risks. This template helps you fulfill these obligations while reducing replacement costs and preventing disputes about missing or damaged items.

Related categories

Preview of the template
Entity
Clothing Issue
Employee Name
Employee ID
Date of Issue
Clothing Item Issued
Condition of Clothing Issued
Clothing Return
Employee Name
Employee ID
Date of Return
Clothing Item Returned
Condition of Clothing Returned
Clothing Inspection
Inspector Name
Inspection Date
Clothing Item Inspected
Condition of Clothing Inspected
Repair or Replacement Needed
Documentation
Record Keeper Name
Record Keeper Signature
Date of Documentation

Frequently asked questions

Who should be responsible for signing off on the work clothing handover?

Both the person relinquishing the clothing (outgoing employee or shift worker) and the recipient should sign the protocol. Additionally, a supervisor or safety manager should verify the handover to ensure compliance with company standards and safety regulations. This three-party verification creates proper accountability throughout the process.

How can I ensure employees take proper care of work clothing between handovers?

Include clear maintenance instructions in your handover protocol and require employees to acknowledge these responsibilities with their signature. Regular inspections between formal handovers can identify care issues before they become problems. Consider implementing a condition-based rating system that holds employees accountable for unusual wear and tear.

What should I do if items are missing during a work clothing handover?

Document the discrepancy immediately on the handover form, noting which items are missing and their last known condition. Follow your company’s established procedure for lost equipment, which may include having the employee complete an incident report, checking common areas, or implementing replacement cost policies as outlined in employment agreements.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.