Templates
Work order request form template 

Work order request form template 

Capture maintenance requests with priority levels and work details for faster resolution.

Use this template
or download pdf
Work order request form template 

Capture maintenance requests with priority levels and work details for faster resolution.

Use this template
or download pdf

Transform how you manage maintenance requests with our work order request form template. This form creates a standardized process for collecting essential information, rrom basic requestor details to priority levels and comprehensive work descriptions. When your team submits maintenance requests through a unified system rather than scattered communications, you’ll respond faster and track issues more effectively.

With fields specifically designed for location details and work type classification, you’ll easily prioritize tasks and assign resources where they’re needed most. This is particularly crucial considering that more than 80% of companies have experienced unplanned downtime in three years, according to Aberdeen Research, and the cost of this can be as much as $260,000 per hour.

Related categories

Preview of the template
Page 1
Work Order Details
Requestor Name
Department
Date Submitted
Work Order Type
Priority
Location
Description of Work

Frequently asked questions

Can you customize this work order request form for your specific industry needs?

Absolutely. The template provides a foundation that you can adapt by adding industry-specific fields, equipment categories, or regulatory compliance sections. You can also add custom fields for equipment serial numbers, warranty information, or specialized approval workflows based on your unique requirements.

How should you implement the work order form across multiple departments?

Start with a pilot in one department to refine the process, then gradually roll out to others with department-specific training. Designate coordinators in each area to assist colleagues and ensure consistent usage. Consider creating department-specific versions with relevant pre-filled fields for efficiency.

How can you use this work order form to improve maintenance response times?

Establish clear workflows for form submission, including who reviews requests, how they’re assigned, and expected response timeframes based on priority levels. The standardized format helps maintenance teams quickly assess requirements and allocate resources appropriately, reducing delays caused by incomplete information.

Should contractors and external service providers use the same work order form?

Yes, using a consistent form for all maintenance work creates a comprehensive record regardless of who performs the task. You may add fields for contractor information, purchase order numbers, or special access requirements. This approach ensures all work follows the same documentation standards.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.