Templates
Repair work order form template

Repair work order form template

Conduct efficient maintenance management and document repair requests systematically with customer details, equipment information, parts, labor, and costs.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
Repair work order form template

Conduct efficient maintenance management and document repair requests systematically with customer details, equipment information, parts, labor, and costs.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Organize and track maintenance requests accurately with this repair work order form template. You can document critical repair details, thoroughly from customer information to parts needed and labor hours. If equipment suddenly breaks down, this template helps you prioritize urgent repairs while maintaining clear communication between technicians and clients.

In a Plant Engineering maintenance survey, 80% of respondents said that machines breaking down and aging equipment are the biggest factor in operational inefficiency for them. With this template, you can better combat these challenges by standardizing your repair documentation process, reducing response times, and creating a reliable record of all maintenance activities.

Related categories

Preview of the template
Page 1
Job Details
Work order #
Date
Customer name
Customer address
Customer phone
Item/equipment
Model
Serial #
Reason for service
Service Details
Diagnosis
Parts needed
Labor hours
Technician
Repair status
Billing
Parts cost
Labor cost
Total cost
Payment due

Frequently asked questions

How should you prioritize multiple repair work orders with limited resources?

Evaluate each repair request based on three key factors: safety implications, operational impact, and potential for additional damage if delayed. Use the form to document priority levels. Your team can then address critical repairs first while transparently communicating timelines for lower-priority items to manage expectations.

What should you include in the diagnosis for the repair work order?

Document the root cause of the problem, not just the symptoms. Include specific components examined, testing methods used, and definitive findings. This detailed documentation creates a valuable knowledge base for similar future repairs, speeds up troubleshooting, and justifies the repair approach to customers.

How can you use completed repair work orders to prevent future equipment failures?

Analyze patterns across multiple work orders to identify recurring issues with specific equipment models or components. Look for trends in failure types, frequency, and repair costs. This proactive approach helps justify preventive maintenance schedules or equipment replacement decisions before major failures occur.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.