Construction Change Order Form Template | Free PDF

Construction change order form template

A construction change order form documents modifications to original construction contracts when unexpected changes occur during projects. This template helps you formally record scope changes, cost adjustments, and timeline extensions with proper authorization from all parties.

When unforeseen site conditions require additional work, this form ensures clear communication and prevents disputes by capturing detailed descriptions, photo evidence, cost estimates, and required signatures. Research shows that around 72% of construction projects experience delays, making proper change management crucial for maintaining schedules and budgets.

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Preview of the template

Inspection

To (whom this is addressed)

We, hereby agree to make the following change(s):

Construction Plan

Add Construction Plan

Work title

Describe work to be done

Reason for alterations

Please Specify

Take photo evidence of item/areas to modify

List down estimated cost of labor and the necessary materials needed

Estimated Total of Costs

Time extension (if any)

Completion

THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT

We hereby agree to make the change(s) specified above at the price indicated per this Change Order.

Name & Signature of Authorized Contractor

The prices and specifications of this Change Order are satisfactory and are hereby accepted. All work is to be performed under the established terms and conditions specified in the original contract unless otherwise specified.

Name & Signature of Owner

Quality Inspection

Take photo evidence of finished work

Recommendations/ Additional Comments

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Frequently asked questions

How can you accurately estimate costs for a construction change order?

Break down all additional expenses by separating labor and material costs. Research current market prices for materials, consult with suppliers for quotes, and calculate labor hours based on similar past work. Include any equipment rental costs, permit fees, and a reasonable contingency percentage. Document your calculation method to justify the figures when discussing with clients.

Who needs to sign a construction change order form for it to be valid?

A valid construction change order requires signatures from both the authorized contractor representative and the property owner or client. Some projects may also require architect or engineer approval depending on contract terms. Make sure all required parties review the complete document including scope changes, cost implications, and timeline adjustments before signing to prevent future disputes.

When should you submit a change order rather than handling it informally?

Always submit a formal change order when modifications affect project scope, cost, or timeline. Even seemingly minor changes should be documented if they impact the original contract terms. Verbal agreements often lead to disputes and payment issues later. Submit the change order immediately when you discover the need for modification and before performing any additional work.

How detailed should the work description be in a construction change order?

Your work description should be specific enough that someone unfamiliar with the project could understand exactly what changes will be made. Include precise locations, dimensions, materials to be used, and techniques to be employed. Avoid vague language like “repair as needed” and instead specify “replace damaged drywall in northeast corner of room 203 with 1/2-inch moisture-resistant gypsum board.”

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.