AIA Change Order Form Template – Free PDF

AIA change order form template

Use the AIA change order form template to formalize contract changes in your construction projects. It’s structured to capture relevant details in the AIA style, making it easier to communicate scope, pricing, and time impacts. When unforeseen events arise, you’ll have a reliable tool to document and approve every adjustment.

As highlighted by industry data, change orders usually cost 10% to 25% of total contract value. Clear documentation is critical for maintaining transparency, controlling costs, and keeping your project on track.

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Frequently asked questions

Who is responsible for filling out and approving the AIA change order form template?

Typically, the contractor initiates the form by outlining the proposed change, including all necessary details and cost breakdowns. The form is then reviewed by the project owner and, if applicable, the architect. All parties must approve and sign the document before any work related to the change begins.

When should you use the AIA change order form template during a construction project?

You should use the AIA change order form template any time there’s a modification to the original contract, whether due to unforeseen site conditions, design changes, regulatory requirements, or material substitutions. Promptly documenting changes as they come up helps keep the project on schedule and budget, and keeps all stakeholders aligned.

Can you customize the AIA change order form template for different types of construction projects?

Yes, the AIA change order form template is versatile and can be adapted to suit a wide range of project types, from residential builds to large commercial developments. You can tailor the template to include project-specific fields or requirements while maintaining the core structure for comprehensive documentation.

What should you do after completing the AIA change order form template?

After filling out the template, review all details for accuracy, including cost breakdowns and schedule impacts. All required parties—typically the contractor, owner, and architect—should review, approve, and sign the form. Once approved, distribute copies to all stakeholders and update your project records and budget accordingly.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.