Work order template

You can adapt this template by adding department-specific fields or including additional sections for specialized equipment. The flexible structure allows you to incorporate your organization’s terminology and workflow processes while maintaining the core documentation framework.

Assess factors like safety implications, operational impact, potential for additional damage, and availability of resources. High-priority work orders address safety hazards or critical system failures, while routine maintenance typically receives lower priority unless it prevents future emergencies.

Tracking work order status provides real-time visibility into maintenance operations, helps identify bottlenecks in your process, improves resource allocation, and creates accountability. It also generates valuable historical data for analyzing maintenance efficiency and justifying additional resources when needed.

Establish clear approval workflows where designated personnel review and authorize work orders before execution. Include signature fields for both requesters and approvers, document approval dates, and consider implementing approval thresholds based on estimated costs or resource requirements.