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Work order invoice template

Work order invoice template

Simplify invoicing with our work order invoice template. Generate detailed, accurate invoices quickly without manual data entry. Download Lumiform’s free, customizable template today!

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  • Customize this template or build your own
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or Download template as PDF
Work order invoice template

Simplify invoicing with our work order invoice template. Generate detailed, accurate invoices quickly without manual data entry. Download Lumiform’s free, customizable template today!

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A work order invoice template combines task documentation with billing in one seamless document. Unlike standard invoices, this template helps you track completed work, materials used, and labor hours while simultaneously creating a professional payment request. You can maintain clear records of service details, parts costs, and total charges—preventing payment disputes and improving cash flow.

According to a recent study, businesses using standardized work order invoicing reduce payment collection time by 30% on average. When you’re managing multiple service calls and need to convert completed jobs into revenue quickly, this template ensures nothing falls through the cracks.

Related categories

  • Operational excellence templates
  • General templates
  • Templates for business processes

Created by

Author Name Oti Francis
Preview of the template
Page 1
Work Order Details
Customer Name
Customer Address
Work Order Number
Work Order Date
Description of Work
Invoice Details
Invoice Number
Invoice Date
Total Hours Worked
Hourly Rate
Parts Cost
Mileage
Mileage Rate
Subtotal
Tax
Total Amount Due

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Types of work orders10 principles of operational excellenceHow to implement operational excellence4 benefits of safety management and how to communicate them

Frequently asked questions

What should I include in a work order invoice template?

Your work order invoice template should include client information, job description, service date, itemized list of materials used, labor hours, unit prices, total costs, payment terms, due date, and your business details. Adding a work order number helps with tracking, while a clear description of completed services prevents disputes and ensures clients understand what they’re paying for.

How can I customize a work order invoice template for my specific industry?

Customize your work order invoice checklist by adding industry-specific service categories, relevant materials commonly used in your field, and terminology familiar to your clients. Adjust labor rate structures to match your pricing model and include any specialized equipment charges. Consider adding fields for industry certifications or compliance requirements to build credibility with your customers.

When should I send a work order invoice to my clients?

Send your work order invoice immediately after completing the job while details are fresh. For larger projects, consider invoicing at predetermined milestones or on a regular schedule as agreed with the client. Prompt invoicing improves cash flow and prevents disputes, as clients can verify the work while it’s still recent in their memory.

Author
Oti Francis
Oti Francis is a versatile Content Writer specializing in B2B and B2C content. Passionate about using content to drive audience engagement, brand ROI, and business success, Oti excels in creating impactful, SEO-optimized materials. At Lumiform, they contribute to enhancing workflow automation and operational excellence, bringing creativity and strategic insight to every project.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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