Workplace violence incident report form

Focus on observable facts rather than opinions or assumptions. Note the sequence of events, exact words used during verbal threats, specific physical actions, witnesses present, and the context in which the incident occurred. Include environmental factors that may have contributed and document any evidence available (security footage, emails, texts). Be thorough but stick to what you personally witnessed or know to be true.

You should notify law enforcement immediately for incidents involving weapons, physical assault resulting in injury, explicit threats of serious harm, stalking behavior, or any situation where you believe someone is in imminent danger. For less severe incidents, follow your company’s escalation policy. Remember that employees always have the right to contact police if they feel unsafe, regardless of company reporting procedures.

Offer immediate emotional support without judgment and ensure they receive any needed medical attention. Respect their privacy while encouraging them to complete the incident report. Connect them with available resources like your Employee Assistance Program or counseling services. Check in periodically in the days following the incident, and help create a safety plan if they’re concerned about future interactions with the perpetrator.

After submission, the report typically goes to designated personnel (HR, security, or management) who will review the information and initiate an investigation. They may interview witnesses, gather evidence, and determine appropriate actions. You should receive acknowledgment of your report and may be contacted for additional information. The organization should also implement immediate protective measures if there’s ongoing risk.