Office Risk Assessment

Detect threats in real-time with a mobile device and create a safer office environment with digital checklists.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Comprehensive Office Risk Assessment Template

This comprehensive office risk assessment contains the most basic hazards which need to be evaluated in an office work setup.

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HSE Office Risk Assessment Template

This HSE office risk assessment template is used to identify and assess hazards present in an office-based environment to ensure that all employees are safe during their work shifts.

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What includes an office - risks assessment ?

A risks assessment for the office is a systematic process carried out by office managers and safety officers to ensure that the working environment is free from health and safety risks. This involves regular checks of the site's facilities and equipment using a template. The office - risks assessment template makes it easier to sensitize employees to safety rules and to check that safety measures are being observed. Performing an office risk assessment can help companies create a safer, more comfortable, and cost-effective office environment.

These topics are covered in this article:

1. The 7 most common risks in the office

2. The 5 basic steps for a risk assessment in the office

3. A mobile app for your office - risk assessment

The 7 most frequent office risks

An office environment, just like other work environments, contains many hazards that can affect ongoing business and harm employees. The following are the most common risks that can occur in an office work situation and should be considered by office managers and safety officers in any office risk assessment:

  1. Slipping and tripping over spilt liquids and objects can be solved by good housekeeping. Care should be taken to ensure that cables laid do not present a tripping hazard. In addition, all rooms and corridors should be well lit, and paths and corridors should be free of obstacles.

  2. Manual handling of heavy materials

    Responsible persons should judge for themselves whether they can lift heavy materials or not. If necessary, every employee should know that he or she will receive help from others.

  3. Badly designed workplaces

  4. The ergonomic practices of staff when sitting and using computers should be closely monitored. An ergonomic sitting posture is important to prevent illness-related absences. Every employee should receive instruction in workplace ergonomics.

    Falling from any height can cause bruising and breakage. For this reason, chairs and ladders must be checked regularly for their condition.

  5. Stress-related dangers

    This includes a high workload and bullying as well as an unbalanced work-life balance. Therefore, every company should develop guidelines on working hours, holidays and workload, and offer training on stress and stress management.

  6. Wlectrical and fire risks

    These two dangers are often accompanied by faulty equipment and machine explosions, which can cause burns, fires and even death. All employees must be trained to immediately report hazards that may pose a danger.

  7. Work alone

    certain office activities require that individual employees work alone. Managers should carry out risk assessments before starting work and check the health status of individual work.

5 basic steps for a risk assessment in the office

To ensure the health and safety of the company, it is the responsibility of the employer to control and keep the risks at the workplace low. Safety representatives must consider what could harm people in the office and decide whether the controls in place will help prevent harm to workers. The following five basic steps have been developed to make an office - risk assessment more effective:

  • 1. Identify risks

    Carry out a risk assessment in the office by carrying out on-site inspections and visits. This also includes correctly arranging work equipment in the room and designing lighting conditions and lighting in a sensible way.

  • 2. Record risks

    Who could be injured by hazards and where are other risks of injury?

  • 3. Document risks

    All existing checks should be documented and identified. What can possibly be improved? Can work surfaces, e.g. worktables, be better aligned ?

  • 4. set priorities

    What dangers can be reduced and what measures must be taken.

  • 5. document all results

    In the last step of the risk assessment in the office, the results must be checked. It is also important to constantly monitor all the risks taken.

A mobile app for your office - risk assessment

The regular performance of risk assessments in the office is one of the key tasks to reduce or eliminate dangers for the company and the employees. If a paper-based method is used, this process can be lengthy and inefficient. This, in turn, leads to delays in setting priorities for risk reduction. Downtime due to sick or injured employees is costly. Protect your teammates and yourself by regularly checking compliance with all internal standards via a mobile app. By regularly checking and easily analysing the data in the Lumiform software, you avoid loss of productivity and lost wages. The digital solution offers the following advantages:


  • Generate real-time data via internal processes. This makes quality and security measurable, and you can use the data to optimise processes continuously.

  • Get an overview of everything that's going on on-site.

  • Reports are created automatically - this saves the complete postprocessing.

  • Increase the efficiency of your internal processes: Through more efficient communication within the team, with third parties and with management, as well as faster incident reporting, you solve incidents up to 4x faster than before.

  • Save time by analyzing all data more easily and identifying areas that need your attention more quickly.

  • Continuous improvement of quality and safety: With the flexible checklist construction kit you can constantly optimize internal tests and processes. Since Lumiform guides the examiner through the exam, no training is required.

  • The very simple operation offers no margin for error for inspectors on site. The app offers less complexity in documenting or filling out checklists than complicated paper or Excel lists.