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Office Risk Assessment Template

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Office Risk Assessment Template


General Information

Nature of Business
Office level/floor
Number of Employees
Procurement Manager

Walking Surfaces

The area is tidy and well kept?
Walkways free of obstacles?
REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Is floor free of obstructions?
Cords anchored or covered?
Floor coverings in good condition?
Signage posted if floors are wet?

Furniture & Office Equipment

In good mechanical condition?
Properly assembled and adjusted?
Items secured from tipping?
Free from sharp edges and corners?
Loose clothing and jewelry secured?
Employees instructed on safe/proper use?

Bookcases, Shelves & Cabinets

Secured from tipping?
In good condition?
Drawers closed when not in use?
Material safely stacked and stored?
Heavier items between knuckle and shoulder height?
Step stools/ ladder available if needed?

Indoor Air Quality

Ventilation systems regularly inspected, tested and maintained?
Air inlets and exhaust free of accumulation of dust and mould?

Copier Room

Is the copier turned off when clearing paper jams?
Is the MSDS for toner readily available?
Has the person who changed the toner read the MSDS?
Is the lid kept in the down position when in use?
Are all cables in good repair, no frayed wires or cables?
Is the room suitably ventilated when the machines are in operation?
If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?
Are the copiers maintained, is there maintenance log available for review?


Surface dust levels low?
Material neatly and safely piled?
The waste container is sufficient and there is no overflowing garbage?


Employees aware of emergency procedures?
Employees aware of security procedures?
Employees provided information and instruction regarding hazards?
Staff training current?

Worker Awareness

Workers know how to report an accident or a hazard?
Workers know the evacuation procedure?
Workers know whom to contact for first aid assistance?
Workers know the location of fire extinguishers and how to use them?

Fire Prevention

Extinguishers available & accessible?
Extinguishers tag dated monthly?
Fire exits clear?
Emergency numbers close to all phones?
Fire doors closed?
Fire exits lit?

Electrical Safety

Electrical Outlets not overloaded?
Electrical cords in good condition?
Grounding pins on plugs are present?
Access to electrical panels is clear and unobstructed?
Breakers in the electrical panel properly labelled and legible?
GFCI pass first test using push buttons built into the outlet receptacle?
Extension cords are not used as replacement of permanent wiring?
Electrical cords secure?
Faulty equipment is tagged out?
Electrical Faceplates secure?

First Aid

First aid kits available?
First aid kits checked monthly?
Certificates of First Aiders posted and current?
First aid log sheets available and in use?


Workstation ergonomically correct?
Correct workstation setup guide posted?
Workers aware of the office Policy?
Office Policy found in inspection area?
Emergency Procedures posted?


Chairs fully adjustable (seat and back)?
Monitors adjusted to the right height (Top of the screen should be at eye level)?
Shoulders relaxed and forearms parallel with keyboard?
Footrest available if required?
Document holder available if required?
Chairs are set-up so that the thighs are parallel to the floor?
Are frequently used items located within the person’s primary zone?


Visitors have read safety rules?
There is a sign posted telling visitors that they must sign in?
Visitors have signed the log book?

Parking Lot

Is the parking lot clear of debris?
Are there no potholes that may result in a trip hazard?
Are sidewalks, ramps and walking surfaces in good repair?


Any other observations or recommendations
Full Name and Signature of the Inspector
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