Free Office Risk Assessment Checklist Template | Download PDF

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Office risk assessment checklist

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Managing workplace safety in office environments requires a reliable system for pinpointing risks and keeping your team protected. Our office risk assessment checklist gives you that clarity and structure. Use it to assess areas like electrical safety, workstation ergonomics, trip hazards, and emergency procedures—core concerns for today’s workplace teams.

According to the Health and Safety Executive (HSE), slips, trips, and falls are among the most common causes of workplace injuries each year. With this template, you can proactively spot and address these issues, helping you ensure regulatory compliance and employee well-being. If you need to cover other risk scenarios, check out our dedicated templates for fire, cyber security, or environmental risk assessments.

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Preview of the template

Audit

General Information

Nature of Business

Office level/floor

Number of Employees

Procurement Manager

Walking Surfaces

The area is tidy and well kept?

Walkways free of obstacles?

REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]

Is floor free of obstructions?

Cords anchored or covered?

Floor coverings in good condition?

Signage posted if floors are wet?

Furniture & Office Equipment

In good mechanical condition?

Properly assembled and adjusted?

Items secured from tipping?

Free from sharp edges and corners?

Loose clothing and jewelry secured?

Employees instructed on safe/proper use?

Bookcases, Shelves & Cabinets

Secured from tipping?

In good condition?

Drawers closed when not in use?

Material safely stacked and stored?

Heavier items between knuckle and shoulder height?

Step stools/ ladder available if needed?

Indoor Air Quality

Ventilation systems regularly inspected, tested and maintained?

Air inlets and exhaust free of accumulation of dust and mould?

Copier Room

Is the copier turned off when clearing paper jams?

Is the MSDS for toner readily available?

Has the person who changed the toner read the MSDS?

Is the lid kept in the down position when in use?

Are all cables in good repair, no frayed wires or cables?

Is the room suitably ventilated when the machines are in operation?

If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?

Are the copiers maintained, is there maintenance log available for review?

Housekeeping

Surface dust levels low?

Material neatly and safely piled?

The waste container is sufficient and there is no overflowing garbage?

Training

Employees aware of emergency procedures?

Employees aware of security procedures?

Employees provided information and instruction regarding hazards?

Staff training current?

Worker Awareness

Workers know how to report an accident or a hazard?

Workers know the evacuation procedure?

Workers know whom to contact for first aid assistance?

Workers know the location of fire extinguishers and how to use them?

Fire Prevention

Extinguishers available & accessible?

Extinguishers tag dated monthly?

Fire exits clear?

Emergency numbers close to all phones?

Fire doors closed?

Fire exits lit?

Electrical Safety

Electrical Outlets not overloaded?

Electrical cords in good condition?

Grounding pins on plugs are present?

Access to electrical panels is clear and unobstructed?

Breakers in the electrical panel properly labelled and legible?

GFCI pass first test using push buttons built into the outlet receptacle?

Extension cords are not used as replacement of permanent wiring?

Electrical cords secure?

Faulty equipment is tagged out?

Electrical Faceplates secure?

First Aid

First aid kits available?

First aid kits checked monthly?

Certificates of First Aiders posted and current?

First aid log sheets available and in use?

Procedures

Workstation ergonomically correct?

Correct workstation setup guide posted?

Workers aware of the office Policy?

Office Policy found in inspection area?

Emergency Procedures posted?

Ergonomics

Chairs fully adjustable (seat and back)?

Monitors adjusted to the right height (Top of the screen should be at eye level)?

Shoulders relaxed and forearms parallel with keyboard?

Footrest available if required?

Document holder available if required?

Chairs are set-up so that the thighs are parallel to the floor?

Are frequently used items located within the person’s primary zone?

Security

Visitors have read safety rules?

There is a sign posted telling visitors that they must sign in?

Visitors have signed the log book?

Parking Lot

Is the parking lot clear of debris?

Are there no potholes that may result in a trip hazard?

Are sidewalks, ramps and walking surfaces in good repair?

Completion

Any other observations or recommendations

Full Name and Signature of the Inspector

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Frequently asked questions

What are the most common hazards found during an office risk assessment?

The most common office hazards include slip and trip risks, poor workstation ergonomics, electrical hazards, obstructed fire exits, and issues with lighting or ventilation. These risks are often overlooked in desk-based environments, but addressing them helps reduce accidents, injuries, and costly disruptions to office operations.

Why do musculoskeletal injuries occur so often in offices?

Musculoskeletal injuries often result from poor posture, unsuitable chairs, or repetitive movements. Preventing them involves providing ergonomic furniture, encouraging regular breaks, and offering training on proper workstation setup. Early intervention reduces discomfort, absenteeism, and long-term health issues for staff.

What should you do if a hazard is identified during an office risk assessment?

If a hazard is found, document it clearly, assess the risk level, and assign responsibility for addressing it. Implement appropriate control measures as soon as possible and communicate changes to all relevant staff. Always follow up to make sure the risk has been effectively managed.

How do you identify less obvious hazards in an office setting?

Look for risks beyond the physical—such as poor lighting, excessive noise, blocked emergency exits, or high stress levels. Speak with staff, review past incident reports, and observe daily routines. Sometimes, risks are hidden in overlooked areas or everyday habits that can create longer-term issues.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.