Office Risk Assessment Template

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Office Risk Assessment Template

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Audit

General Information

Nature of Business

Office level/floor

Number of Employees

Procurement Manager

Walking Surfaces

The area is tidy and well kept?

Yes No N/A

Walkways free of obstacles?

Yes No N/A

REFERENCE: This walkway is free from obstacles[This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]

Is floor free of obstructions?

Yes No N/A

Cords anchored or covered?

Yes No N/A

Floor coverings in good condition?

Yes No N/A

Signage posted if floors are wet?

Yes No N/A

Furniture & Office Equipment

In good mechanical condition?

Yes No N/A

Properly assembled and adjusted?

Yes No N/A

Items secured from tipping?

Yes No N/A

Free from sharp edges and corners?

Yes No N/A

Loose clothing and jewelry secured?

Yes No N/A

Employees instructed on safe/proper use?

Yes No N/A

Bookcases, Shelves & Cabinets

Secured from tipping?

Yes No N/A

In good condition?

Yes No N/A

Drawers closed when not in use?

Yes No N/A

Material safely stacked and stored?

Yes No N/A

Heavier items between knuckle and shoulder height?

Yes No N/A

Step stools/ ladder available if needed?

Yes No N/A

Indoor Air Quality

Ventilation systems regularly inspected, tested and maintained?

Yes No N/A

Air inlets and exhaust free of accumulation of dust and mould?

Yes No N/A

Copier Room

Is the copier turned off when clearing paper jams?

Yes No N/A

Is the MSDS for toner readily available?

Yes No N/A

Has the person who changed the toner read the MSDS?

Yes No N/A

Is the lid kept in the down position when in use?

Yes No N/A

Are all cables in good repair, no frayed wires or cables?

Yes No N/A

Is the room suitably ventilated when the machines are in operation?

Yes No N/A

If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?

Yes No N/A

Are the copiers maintained, is there maintenance log available for review?

Yes No N/A

Housekeeping

Surface dust levels low?

Yes No N/A

Material neatly and safely piled?

Yes No N/A

The waste container is sufficient and there is no overflowing garbage?

Yes No N/A

Training

Employees aware of emergency procedures?

Yes No N/A

Employees aware of security procedures?

Yes No N/A

Employees provided information and instruction regarding hazards?

Yes No N/A

Staff training current?

Yes No N/A

Worker Awareness

Workers know how to report an accident or a hazard?

Yes No N/A

Workers know the evacuation procedure?

Yes No N/A

Workers know whom to contact for first aid assistance?

Yes No N/A

Workers know the location of fire extinguishers and how to use them?

Yes No N/A

Fire Prevention

Extinguishers available & accessible?

Yes No N/A

Extinguishers tag dated monthly?

Yes No N/A

Fire exits clear?

Yes No N/A

Emergency numbers close to all phones?

Yes No N/A

Fire doors closed?

Yes No N/A

Fire exits lit?

Yes No N/A

Electrical Safety

Electrical Outlets not overloaded?

Yes No N/A

Electrical cords in good condition?

Yes No N/A

Grounding pins on plugs are present?

Yes No N/A

Access to electrical panels is clear and unobstructed?

Yes No N/A

Breakers in the electrical panel properly labelled and legible?

Yes No N/A

GFCI pass first test using push buttons built into the outlet receptacle?

Yes No N/A

Extension cords are not used as replacement of permanent wiring?

Yes No N/A

Electrical cords secure?

Yes No N/A

Faulty equipment is tagged out?

Yes No N/A

Electrical Faceplates secure?

Yes No N/A

First Aid

First aid kits available?

Yes No N/A

First aid kits checked monthly?

Yes No N/A

Certificates of First Aiders posted and current?

Yes No N/A

First aid log sheets available and in use?

Yes No N/A

Procedures

Workstation ergonomically correct?

Yes No N/A

Correct workstation setup guide posted?

Yes No N/A

Workers aware of the office Policy?

Yes No N/A

Office Policy found in inspection area?

Yes No N/A

Emergency Procedures posted?

Yes No N/A

Ergonomics

Chairs fully adjustable (seat and back)?

Yes No N/A

Monitors adjusted to the right height (Top of the screen should be at eye level)?

Yes No N/A

Shoulders relaxed and forearms parallel with keyboard?

Yes No N/A

Footrest available if required?

Yes No N/A

Document holder available if required?

Yes No N/A

Chairs are set-up so that the thighs are parallel to the floor?

Yes No N/A

Are frequently used items located within the person’s primary zone?

Yes No N/A

Security

Visitors have read safety rules?

Yes No N/A

There is a sign posted telling visitors that they must sign in?

Yes No N/A

Visitors have signed the log book?

Yes No N/A

Parking Lot

Is the parking lot clear of debris?

Yes No N/A

Are there no potholes that may result in a trip hazard?

Yes No N/A

Are sidewalks, ramps and walking surfaces in good repair?

Yes No N/A

Completion

Any other observations or recommendations

Full Name and Signature of the Inspector

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Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.