Office Risk Assessment Checklist – Free Template | Lumiform

Office risk assessment checklist

About the Office risk assessment checklist

Ensuring safety and maintaining a hazard-free workspace is a critical responsibility in any office. That's where our office risk assessment checklist template comes in. It simplifies your safety inspections, helping you identify and address potential hazards efficiently. Our office risk assessment checklist covers diverse aspects of workplace safety, from walking surfaces to air quality. This template is a handy tool for creating a safer, more organized workplace. Using Lumiform's digital form builder, you can customize the checklist to fit your specific needs, assign roles, and analyze data—with the option to do it all from your mobile device.

When to use the risk assessment checklist

Using an office risk assessment checklist is crucial in various scenarios. If you're setting up a new office, you can pinpoint potential hazards from the get-go with the checklist. Make it part of your routine safety inspections to stay on top of any emerging risks. If you’re introducing new equipment or furniture to your office, the checklist confirms everything is properly installed and safe for use. This is especially beneficial when rearranging office layouts or upgrading workstations. During seasonal changes, it supports you in addressing specific issues like slippery floors in winter. In addition, after any office renovations or repairs, the checklist helps you verify that all modifications meet safety standards.

How to use the office risk assessment checklist

Using the office risk assessment checklist is straightforward, and you can easily add it to your workflow. Here’s a quick guide on using the checklist:

Customize the template. Start by editing the checklist in the Lumiform app to fit your specific office needs. Add or remove sections based on your office environment. This way, the checklist is tailored to address all potential hazards relevant to your workspace.
Assign roles. You can designate team members responsible for different sections of the checklist. This not only distributes the workload but also ensures that each area is inspected by someone familiar with it. Clear role assignments lead to accountability and thoroughness.
Conduct regular inspections. Use the checklist during routine safety inspections. Walk through the office, checking off items as you go. Look for common issues like obstructed walkways, faulty electrical equipment, and poor air quality. Regularly using it encourages being proactive about safety.
Document findings and actions. Record any hazards you find and assign action tasks to the relevant team members. The Lumiform app also allows you to attach photos and notes, making it convenient to document and track issues. This step ensures that all identified risks are addressed promptly.
Analyze and improve. Use the data collected to analyze trends and identify recurring issues. The Lumiform app provides analytics so you can understand where improvements are needed. Regularly review this data to refine your safety protocols and boost overall workplace safety.

Download Lumiform’s office risk assessment checklist today

Ready to enhance your office safety protocols? Experience the ease of streamlined inspections with this specialized template, with features like customizable sections, data tracking, and task assignments. Evaluate every area of your office and empower your team to actively manage risks for continuous improvement.

Categories

Health and safety management templates
General templates
Workplace safety templates

Preview of the template

Audit

General Information

Nature of Business

Office level/floor

Number of Employees

Procurement Manager

Walking Surfaces

The area is tidy and well kept?

Walkways free of obstacles?

REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]

Is floor free of obstructions?

Cords anchored or covered?

Floor coverings in good condition?

Signage posted if floors are wet?

Furniture & Office Equipment

In good mechanical condition?

Properly assembled and adjusted?

Items secured from tipping?

Free from sharp edges and corners?

Loose clothing and jewelry secured?

Employees instructed on safe/proper use?

Bookcases, Shelves & Cabinets

Secured from tipping?

In good condition?

Drawers closed when not in use?

Material safely stacked and stored?

Heavier items between knuckle and shoulder height?

Step stools/ ladder available if needed?

Indoor Air Quality

Ventilation systems regularly inspected, tested and maintained?

Air inlets and exhaust free of accumulation of dust and mould?

Copier Room

Is the copier turned off when clearing paper jams?

Is the MSDS for toner readily available?

Has the person who changed the toner read the MSDS?

Is the lid kept in the down position when in use?

Are all cables in good repair, no frayed wires or cables?

Is the room suitably ventilated when the machines are in operation?

If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?

Are the copiers maintained, is there maintenance log available for review?

Housekeeping

Surface dust levels low?

Material neatly and safely piled?

The waste container is sufficient and there is no overflowing garbage?

Training

Employees aware of emergency procedures?

Employees aware of security procedures?

Employees provided information and instruction regarding hazards?

Staff training current?

Worker Awareness

Workers know how to report an accident or a hazard?

Workers know the evacuation procedure?

Workers know whom to contact for first aid assistance?

Workers know the location of fire extinguishers and how to use them?

Fire Prevention

Extinguishers available & accessible?

Extinguishers tag dated monthly?

Fire exits clear?

Emergency numbers close to all phones?

Fire doors closed?

Fire exits lit?

Electrical Safety

Electrical Outlets not overloaded?

Electrical cords in good condition?

Grounding pins on plugs are present?

Access to electrical panels is clear and unobstructed?

Breakers in the electrical panel properly labelled and legible?

GFCI pass first test using push buttons built into the outlet receptacle?

Extension cords are not used as replacement of permanent wiring?

Electrical cords secure?

Faulty equipment is tagged out?

Electrical Faceplates secure?

First Aid

First aid kits available?

First aid kits checked monthly?

Certificates of First Aiders posted and current?

First aid log sheets available and in use?

Procedures

Workstation ergonomically correct?

Correct workstation setup guide posted?

Workers aware of the office Policy?

Office Policy found in inspection area?

Emergency Procedures posted?

Ergonomics

Chairs fully adjustable (seat and back)?

Monitors adjusted to the right height (Top of the screen should be at eye level)?

Shoulders relaxed and forearms parallel with keyboard?

Footrest available if required?

Document holder available if required?

Chairs are set-up so that the thighs are parallel to the floor?

Are frequently used items located within the person’s primary zone?

Security

Visitors have read safety rules?

There is a sign posted telling visitors that they must sign in?

Visitors have signed the log book?

Parking Lot

Is the parking lot clear of debris?

Are there no potholes that may result in a trip hazard?

Are sidewalks, ramps and walking surfaces in good repair?

Completion

Any other observations or recommendations

Full Name and Signature of the Inspector

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This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.