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Office safety inspection checklist template

Office safety inspection checklist template

Use this checklist to conduct thorough inspections, identify hazards, and document findings effectively. Tailored for workplace needs, it streamlines safety assessments.

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Office safety inspection checklist template

Use this checklist to conduct thorough inspections, identify hazards, and document findings effectively. Tailored for workplace needs, it streamlines safety assessments.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

We created this office safety inspection checklist template to simplify your compliance efforts while ensuring no safety detail goes unnoticed. Unlike generic inspection forms, this template focuses exclusively on office-specific hazards—from proper storage of supplies to adequate lighting and ergonomic workstations.

When you’re facing a safety audit or need to demonstrate due diligence, this checklist provides documented evidence of your proactive approach. The Canadian Centre for Occupational Health and Safety reports that workplaces conducting regular safety inspections experience significantly fewer incidents and injuries, with potential reductions that lead to corrective actions.

Related categories

  • Health and safety management templates
  • General templates
  • Professional services templates
  • Safety templates
  • Workplace safety templates

Created by

Author Name Ima Ocon
Preview of the template
Inspection
Building
Are doors and entries clear from risks and free of any obstacles?
Does the building correspond to standards with a good look on use, occupation, building services, and plumbing equipment?
Stairways and Aisles
Are the aisles labelled and visible?
Are all stairways well lighted?
Are there handrails, handholds?
Are stairways and walkways clear and free of any obstacles?
Floors
Are floors cleaned?
Is there a warning sign every time floors are slippery, oily or wet?
Are floors clear of loose material, debris, old carpeting?
Lighting
Are any places not (enough) lightened?
Are there any bulbs missing?
Are lamp reflectors clean?
Equipment
Are there protectors, screens and sound-dampening tools and useful?
Are chairs not too old?
Do desks and cabinets have no sharp edges?
Are the desk and file drawers closed when they are not used?
Are ladders secure and well sustained?
Are extension cords often used?
Are electrical or telephone cords covered in locations where workers walk?
Are machines adequately guarded?
Did ergonomics pass standard regulation?
Is equipment free from sharp metal projections?
Are office accessories in safe areas?
Are filing seats or wastebaskets placed in the clear area?
Are file closets filled with the heaviest objects in the bottom drawers?
Are wall and ceiling installations set securely?
Are paper and waste accurately disposed of?
Are electrical cables adequately covered?
Are materials piled on desks or closets?
Are file closet drawers filled with their rated range?
Air Handling System
Does the system show no sources of contamination (dust, asbestos, microorganisms,...)?
Does the air exchange rate fit standard demands?
Does humidity meet standard range?
Bulletin Boards and Signs
Is the material changed regularly?
Are notice boards and symbols clean and readable?
Emergency Equipment
Is there emergency lighting and regularly checked?
Are fire control devices proper for the type of fire it must extinguish?
Are all fire control devices frequently tested and confirmed?
Dangerous Substances
Are there any regulated substances (e.g. WHMIS controlled products)?
Sanitation
Are washrooms and food preparation rooms always clean?
Is there enough of the following?
• toilets
• change rooms
• lunchrooms
• clothing storage
• showers
• drinking water
• field accommodations
Are there rules to stop the range of disease?
Material Storage
Are deposition shelves packed with their maximum capacity?
Are passageways and work fields unobstructed?
Are huge and heavy items deposited on lower shelves?
Are there stepladders or furniture to get to supplies on higher shelves?
Are materials organised and safely stored?
Security
Do entry and exit procedures give employees personal protection at night?
Are there communicated emergency procedures in case of evacuation, fire, bomb threat, hostile person?
Completion
Do you have any recommendations?
Name and signature of the inspector:
This template was downloaded 4 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Office safety: A practical guide for preventing common hazardsBuilding maintenance: A comprehensive guide (with case studies & free examples)Effective risk assessment: Key steps and best practicesBehavior based safety: Your guide for improving workplace safety
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 best free office risk assessment checklistsTop 6 free office safety checklists21 free compliance audit checklist templates5 hazard identification forms for workplace safety
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appOffice safety appCompliance audit softwareWorkplace App
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

10 reasons why workplace safety is importantHow to perform safety inspectionsHow to write a workplace safety policySay “Yes” To Paperless! This is How You Go Paperless In The Office

Frequently asked questions

What should I look for when inspecting office walkways and corridors?

When inspecting office walkways, check that they’re free of obstacles, cords, and trip hazards. Ensure emergency exits are clearly marked and unobstructed. Look for adequate lighting, secure flooring without tears or uneven surfaces, and proper signage for wet floors or other temporary hazards. Regular walkway inspections prevent slip and fall incidents, which are among the most common office accidents.

How often should I conduct office safety inspections?

You should conduct comprehensive office safety inspections quarterly, with more frequent focused checks on high-risk areas. Monthly inspections of electrical equipment, emergency exits, and fire extinguishers are recommended. After significant office changes like renovations or new equipment installations, additional inspections are necessary. Regular inspections demonstrate due diligence and help create a proactive safety culture.

What are the most commonly overlooked hazards in office safety inspections?

Commonly overlooked office hazards include improper storage of heavy items on high shelves, blocked electrical panels, daisy-chained power strips, ergonomic issues like monitor positioning, poor indoor air quality, and inadequate emergency lighting. These issues often develop gradually and become “normalized” over time. Using a comprehensive checklist helps you spot these hazards before they cause incidents.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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