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Office Safety Checklist

Use this template to do an office safety inspection. Begin by implementing general information about the business then continue with an assessment of walking surfaces, furniture, office equipment, shelves, cabinets, indoor air systems, copier rooms and outdoor areas such as the parking lot.  It also concentrates on assessing office safety education programs and the use of emergency and safety methods.  If any risks are identified, the inspector can add recommendations and actions to make overall safety in the office premises better.

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Office Safety Checklist


General Information

Kind of company:
How many employees do you have?
Procurement Manager:
Office level/floor:

Walking Surfaces

REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Are walkways and the floor free of any items?
Is there a warning sign set up if floors are wet?
The work area is neat and well kept?
Are the floor coverings and carpets in a good condition?
Are cords secured or covered?

Furniture & Office Equipment

Are the office equipment and furnitures in good condition?
Employees expected on safe/appropriate use?
No sharp edges and corners?
Appropriate assembled and modified?
Objects safe from tipping?

Bookcases, Shelves & Cabinets

Protected from tipping?
In a good condition?
Heavier objects between knuckle and shoulder height?
Drawers closed when not needed?
Step stools/ ladder usable if required?
Material safely stacked and deposited?

Indoor Air Quality

Air inlets and exhaust free of accumulation of dust and mould?
Ventilation systems often sufficient inspected, tested and sustained?

Copier Room

If toner is spilled, do the employee know how to clean it up?
Is the MSDS for toner usable?
Has the employee who replaced the toner viewed the MSDS?
Are all wires in good condition, no frayed wires or cables?
Is the copier set off when clearing paper troubles?
Are the copiers sustained, is there maintenance log present for review?
Is the lid held in the down position when used?
Is the room well ventilated when the machines are working?


There is no dust on surfaces.
Material clean and safely piled?
The waste container is big enough and there is no overflowing rubbish?


Is there currently a staff training?
Employees know about security procedures?
Employees know about emergency procedures?
Employees gave information and instruction concerning any hazards?

Worker Awareness

Workers know the place of fire extinguishers and how to implement them?
Workers know the evacuation methods?
Workers know who to contact for first aid help?
Workers know how to and who to report an accident or a risk?

Fire Prevention

Emergency numbers near all phones?
Extinguishers labelled dated monthly?
Extinguishers available & usale?
Fire exits free?
Fire exits lit?
Are all fire doors closed?

Electrical Safety

Faulty devices are tagged out?
Are electrical wires in good condition?
Admittance to electrical panels is free and unobstructed?
Grounding pins on plugs are available?
GFCI pass first test working with push buttons built into the outlet receptacle?
Electrical outlets are not overloaded?
Electrical wires secure?
Breakers in the electrical panel appropriately marked and readable?
Electrical Faceplates secure?
Extension wires are not used as replacement of permanent wiring?

First Aid

Are there first aid kits?
First aid log sheets available and readable?
Are the first aid kits controlled monthly?
Certificates of first aiders labelled and updated?


Right workstation setup directions posted?
Workstation ergonomically right?
Emergency procedures posted?
Workers know about the office Policy?
Office Policy found in inspection place?


Monitors adjusted so that the top of the screen is at eye level?
Document holder available if demanded?
Shoulders are relaxed and forearms parallel to the floor?
Are regularly used objects and devices placed within the person’s primary zone?
Chairs are set-up so that the users thighs are parallel to the ground?
Chairs fully changeable (seat and back)?
Footrest available if necessary?


Did all visitors signed the log book?
Did visitors read safety rules?
Is there a sign posted showing visitors that they must sign in?

Parking Lot

The parking lot is free of debris.
Are sidewalks, ramps and walking surfaces in good condition?
There are no potholes that may end in a trip danger.


Any further observations or recommendations:
Name and signature of the inspector:
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