Use this template to do an office safety inspection. Begin by implementing general information about the business then continue with an assessment of walking surfaces, furniture, office equipment, shelves, cabinets, indoor air systems, copier rooms and outdoor areas such as the parking lot. It also concentrates on assessing office safety education programs and the use of emergency and safety methods. If any risks are identified, the inspector can add recommendations and actions to make overall safety in the office premises better.
REFERENCE: This walkway is free from obstacles
[This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Are walkways and the floor free of any items?
Is there a warning sign set up if floors are wet?
The work area is neat and well kept?
Are the floor coverings and carpets in a good condition?
Are cords secured or covered?
Furniture & Office Equipment
Are the office equipment and furnitures in good condition?
Employees expected on safe/appropriate use?
No sharp edges and corners?
Appropriate assembled and modified?
Objects safe from tipping?
Bookcases, Shelves & Cabinets
Protected from tipping?
In a good condition?
Heavier objects between knuckle and shoulder height?
Drawers closed when not needed?
Step stools/ ladder usable if required?
Material safely stacked and deposited?
Indoor Air Quality
Air inlets and exhaust free of accumulation of dust and mould?
Ventilation systems often sufficient inspected, tested and sustained?
Copier Room
If toner is spilled, do the employee know how to clean it up?
Is the MSDS for toner usable?
Has the employee who replaced the toner viewed the MSDS?
Are all wires in good condition, no frayed wires or cables?
Is the copier set off when clearing paper troubles?
Are the copiers sustained, is there maintenance log present for review?
Is the lid held in the down position when used?
Is the room well ventilated when the machines are working?
Housekeeping
There is no dust on surfaces.
Material clean and safely piled?
The waste container is big enough and there is no overflowing rubbish?
Training
Is there currently a staff training?
Employees know about security procedures?
Employees know about emergency procedures?
Employees gave information and instruction concerning any hazards?
Worker Awareness
Workers know the place of fire extinguishers and how to implement them?
Workers know the evacuation methods?
Workers know who to contact for first aid help?
Workers know how to and who to report an accident or a risk?
Fire Prevention
Emergency numbers near all phones?
Extinguishers labelled dated monthly?
Extinguishers available & usale?
Fire exits free?
Fire exits lit?
Are all fire doors closed?
Electrical Safety
Faulty devices are tagged out?
Are electrical wires in good condition?
Admittance to electrical panels is free and unobstructed?
Grounding pins on plugs are available?
GFCI pass first test working with push buttons built into the outlet receptacle?
Electrical outlets are not overloaded?
Electrical wires secure?
Breakers in the electrical panel appropriately marked and readable?
Electrical Faceplates secure?
Extension wires are not used as replacement of permanent wiring?
First Aid
Are there first aid kits?
First aid log sheets available and readable?
Are the first aid kits controlled monthly?
Certificates of first aiders labelled and updated?
Procedures
Right workstation setup directions posted?
Workstation ergonomically right?
Emergency procedures posted?
Workers know about the office Policy?
Office Policy found in inspection place?
Ergonomics
Monitors adjusted so that the top of the screen is at eye level?
Document holder available if demanded?
Shoulders are relaxed and forearms parallel to the floor?
Are regularly used objects and devices placed within the person’s primary zone?
Chairs are set-up so that the users thighs are parallel to the ground?
Chairs fully changeable (seat and back)?
Footrest available if necessary?
Security
Did all visitors signed the log book?
Did visitors read safety rules?
Is there a sign posted showing visitors that they must sign in?
Parking Lot
The parking lot is free of debris.
Are sidewalks, ramps and walking surfaces in good condition?
There are no potholes that may end in a trip danger.
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.
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