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OSHA office safety checklist template

OSHA office safety checklist template

Conduct safer, more efficient office inspections with this checklist. Identify hazards, assign tasks, and keep your workplace compliant.

Use this template
or download pdf
OSHA office safety checklist template

Conduct safer, more efficient office inspections with this checklist. Identify hazards, assign tasks, and keep your workplace compliant.

Use this template
or download pdf

About the OSHA office safety checklist template

Creating a safe office environment isn’t just good management—it’s a requirement under OSHA regulations. The OSHA office safety checklist is your go-to tool for conducting thorough and efficient inspections. Designed to meet workplace safety standards, this template helps you identify hazards, keep track of compliance, and ensure a safe and productive environment for your team.

A step-by-step guide to using the OSHA office safety checklist

You can maximize the checklist by following these steps:

  1. Customize the checklist for your office. Begin by tailoring the template to match your specific workplace layout and needs. Use the editable features within the app to include unique safety considerations, such as high-traffic areas or specialized equipment.
  2. Assign roles and responsibilities. Clearly define who will perform inspections and how often. Assign tasks directly within the app for accountability. This step keeps everyone aligned with safety goals.
  3. Conduct thorough inspections. Walk through the office with the checklist in hand, inspecting lighting, ventilation, emergency procedures, and more. Use features like photo uploads and notes to document hazards. This visual documentation strengthens your compliance efforts.
  4. Follow up with action management. Address identified issues immediately. Create action items in the app, assign them to team members, and track progress until resolution. This way, problems don’t fall through the cracks.
  5. Analyze trends and improve safety policies. Use collected data to identify recurring issues or potential risks. Regularly reviewing analytics allows you to refine your safety procedures and keep your office OSHA-compliant.

When to use the OSHA office safety checklist

The checklist is an essential tool for various workplace scenarios where safety and compliance take center stage. This ensures your office remains OSHA-compliant and minimizes risks.

Using an OSHA office safety checklist is invaluable for assessing and maintaining a compliant and secure workplace. It’s particularly valuable during routine safety audits, helping you identify hazards like obstructed walkways, inadequate lighting, or improperly stored materials. If an OSHA inspection is coming up, the template gives you an organized way to prepare, reducing the stress of meeting regulatory standards.

You’ll find it particularly valuable after introducing new equipment or reconfiguring office layouts. It works well too for training new employees on workplace safety protocols.

Download Lumiform’s OSHA office safety checklist today

Managing workplace safety becomes more straightforward and effective with this customizable checklist. Featuring clear, structured steps, it helps you tackle potential risks, assign tasks to team members, and track progress with ease. It’s designed to fit smoothly into your routine, whether for regular inspections or one-off audits, keeping your team safe and productive.

Related categories

  • Health and safety management templates
  • General templates
  • Safety templates
  • Workplace safety templates
Preview of the template
Audit
General Inspection
Is there enough lighting?
Are all elevators examined yearly and are the inspection certificates free for online review?
Is ventilation sufficient?
Are all workplaces neat, sanitized, and orderly?
Are tile grounds present in places like kitchens and bathrooms and free of water?
Are noise levels tolerable?
Are handrails implemented on all set stairways?
Are aisles and passages free of deposited material that are tripping hazards?
Are steps equipped with anit-slip surfaces?
Are pits and floor holes covered or otherwise secured?
Are step ladders implemented for reaching overhead storage and are materials safely deposited?
Are carpets and toss rugs free of holes or tripping hazards?
Are employees informed of appropriate lifting methods?
Are file drawers closed and deposited when not used?
Are standard guardrails implemented wherever aisle or walkway surfaces are raised more than 48 inches over any nearby floor or ground?
Are there items covering heating and air conditioning devices?
Are all employees aware of the emergency procedures?
Is all the furniture secure and free from any damages?
Are workplaces configured to stop typical problems?
The top of the computer screen is at or a little bit below eye level and the keyboard is at elbow height.
Chair height enables employees' feet to rest flat on the floor with thighs parallel to the ground?
Are mechanical support and equipment, such as lifting devices, carts, and dollies implemented where required?
Are workers surveyed yearly on their ergonomic issues?
Are the established emergency phone numbers posted where they can be easily found in case of an emergency?
Electrical Systems
Do high-voltage electrical service places remain locked at all times?
Is fixed wiring used alternatively to flexible/extension ties?
Is the area around electrical panels and breakers unobstructed?
Are all cord and wire connections working and secure?
Are electrical outlets overloaded?
Are all electrical ties grounded?
Are electric fans equipped with protectors no more than one-half inch thick to prevent finger injuries?
Are high-voltage electrical service areas locked?
Are electrical devices permitted?
Do all electrical devices given adequate space to sustain their operations?
Are space heaters UL pitched and provided with shutoffs that activate if the heater tips over?
In electrical systems, are all electrical raceways and enclosures securely locked in place?
Are space heaters installed away from combustibles and adequately aired?
Are electrical cords free of splices, frays, etc.?
Are locks or other securing means put on elastic cords or cables where there are plugs, receptacles, tools, equipment, etc., and are they securely locked in place?
Material Storage
Are storage boxes and shelves able to support the proposed load and materials?
Are storage boxes secured from falling?
Is office equipment properly stored and secured from falling?
Recommendation
Do you have any recommendations?
Completion
Name and signature of the inspector:
This template was downloaded 9 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Office safety: A practical guide for preventing common hazardsOSHA regulations: A compliance guide for professionalsCompliance audit mastery: A handbook for proactive businessesEffective risk assessment: Key steps and best practicesErgonomics safety: Your essential guide to a thriving workplace
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Top 6 free office safety checklistsBest 27 free OSHA inspection checklist templates4 best free office risk assessment checklists3 free OSHA 300 form templates for informed workplace safety24 free fire safety checklists to improve compliance
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Office safety appOSHA compliance softwareCompliance audit softwareLumiform's Compliance Management AppSafety management software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

OSHA: Fatal four construction hazardsHow to evaluate compliance measuresHow to perform safety inspections4 benefits of safety management and how to communicate themFireproofing Your Office: Keeping Your Employees Safe

Frequently asked questions

What are the most common office safety hazards to look out for?

Common office safety hazards include tripping risks like loose cables or cluttered walkways. Poor lighting can also contribute to accidents, especially in stairwells or storage areas. Other risks involve improper storage of heavy items on high shelves, malfunctioning electrical equipment, and ergonomic issues such as poorly adjusted chairs or desks.

How can office layout affect workplace safety and efficiency?

An office layout impacts both safety and productivity since it determines how easily employees can move through the space. Crowded or poorly planned layouts increase the risk of tripping or collisions. Strategic design—like creating wide, clear walkways and positioning frequently used equipment near workstations—can reduce hazards and save time.

What steps should I take after identifying a safety hazard in the office?

Address the hazard immediately, such as clearing debris from a walkway or reporting faulty equipment. Document the issue using photos and notes to track the resolution process. Finally, assign corrective actions to the responsible team members and set deadlines for completion.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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