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Office inspection checklist template

Office inspection checklist template

Maintain a safe and efficient office environment with our detailed inspection checklist. Identify issues, enhance productivity, and ensure compliance. Download your free PDF from Lumiform today!

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Office inspection checklist template

Maintain a safe and efficient office environment with our detailed inspection checklist. Identify issues, enhance productivity, and ensure compliance. Download your free PDF from Lumiform today!

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

We created this office inspection checklist template to help you transform routine safety checks into a proactive risk management system. This template guides you through evaluating workplace conditions including air quality, emergency preparedness, electrical safety, ergonomics, and housekeeping—all common areas where office hazards often go unnoticed.

With workplace security and compliance ranked as the top concern by 48% of companies, this template provides a structured approach to identify issues before they lead to injuries, compliance violations, or business disruptions. The checklist format ensures consistency across multiple inspections, creates accountability, and builds a documented safety history that demonstrates your commitment to employee wellbeing.

Related categories

  • Health and safety management templates
  • Quality management templates
  • General templates
  • Maintenance templates
  • Quality assurance templates
  • Templates for business processes
  • Workplace safety templates

Created by

Author Name Oti Francis
Preview of the template
Page 1
General Inspection
Is the office clean and well-organized?
Are all walkways clear and free of clutter?
Are all emergency exits clearly marked and unobstructed?
Are fire extinguishers easily accessible and up-to-date?
Workstations
Are all workstations ergonomically designed?
Are computer screens positioned to minimize glare?
Are keyboards and mice in good working condition?
Are chairs adjustable and provide proper back support?
Electrical and Lighting
Are all electrical outlets in good working condition?
Are power cords properly secured and not a tripping hazard?
Are the office lighting levels adequate for the tasks performed?
Are light fixtures in good working condition?
HVAC and Ventilation
Is the temperature in the office comfortable?
Is the air circulation and ventilation adequate?
Are the HVAC filters clean and well-maintained?
Are any HVAC-related issues reported by employees?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Everything you need to create effective inspection checklists with LumiformCompliance audit mastery: A handbook for proactive businessesBusiness continuity plan: A comprehensive guideInspection management system: A complete guide
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Template collections

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17 free order form templates for efficient business operations21 free compliance audit checklist templates3 free EHS audit checklists to streamline inspections10 free visual inspection checklist templates
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Inspection softwareLone Worker Safety AppEquipment maintenance software 
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 ways that workplace safety increases worker productivityHow to perform safety inspectionsOffice Cleaning: Fostering Teamwork and ResponsibilityFireproofing Your Office: Keeping Your Employees Safe

Frequently asked questions

What should I look for when conducting an office inspection using this template?

Focus on key safety areas including electrical hazards (frayed cords, overloaded outlets), ergonomics (proper chair height, monitor position), emergency preparedness (unobstructed exits, accessible fire extinguishers), and general housekeeping. The template guides you through these areas systematically so you can identify issues before they cause injuries or violations.

How can I ensure employees take office inspections seriously?

Communicate inspection findings transparently, highlight improvements made based on previous inspections, and involve employees in the process by requesting their input on potential hazards. The template helps demonstrate that inspections are systematic rather than arbitrary, which builds credibility and encourages staff to view safety as a shared responsibility.

What’s the best way to handle issues discovered during an office inspection?

Document each issue with specific details, assign a risk level, determine corrective actions with clear responsibility and deadlines, and schedule follow-up verification. The template includes sections for tracking these elements, ensuring issues don’t slip through the cracks and creating accountability for resolution.

Author
Oti Francis
Oti Francis is a versatile Content Writer specializing in B2B and B2C content. Passionate about using content to drive audience engagement, brand ROI, and business success, Oti excels in creating impactful, SEO-optimized materials. At Lumiform, they contribute to enhancing workflow automation and operational excellence, bringing creativity and strategic insight to every project.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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