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Fire risk assessment template for offices

Fire risk assessment template for offices

Use this comprehensive template to identify hazards, assign tasks, and prioritize workplace safety.

Use this template
or download pdf
Fire risk assessment template for offices

Use this comprehensive template to identify hazards, assign tasks, and prioritize workplace safety.

Use this template
or download pdf

About the Fire risk assessment template for offices

Offices have a variety of potential fire risks, including overloaded electrical outlets and flammable materials, so it’s important to identify and address these quickly. This fire risk assessment template for offices equips managers and safety teams with an organized way to uncover risks, document findings, and improve fire safety practices. It’s your go-to tool for streamlining fire risk evaluations so that you can cover all critical points efficiently, from fire extinguishers to evacuation plans.

How to use the fire risk assessment template for offices

The template helps you create a safer workplace by turning fire safety checks into a manageable, repeatable process. Follow these steps to make the most of it:

  1. Set up your template and customize for your office. Start by adapting the template to fit your office’s layout, size, and specific fire safety needs. Include unique details like the location of fire extinguishers or exit routes, or high-risk areas like server rooms.
  2. Conduct a thorough walkthrough. Assign a safety officer or team to use the template during an on-site inspection. Encourage them to look for hazards, like blocked exits or outdated equipment, and record findings in real-time using the app’s mobile features. They can also add photos or notes directly to the template.
  3. Assign actions for immediate fixes. Once risks are identified, assign action tasks within the app to the relevant team members. For example, flag a faulty fire extinguisher for replacement or schedule maintenance for alarm systems.
  4. Communicate with your team. Share the completed template with team members to keep everyone informed. Use it as a reference during fire safety training or team meetings to highlight improvements and make sure everyone knows their role in an emergency.
  5. Track progress and refine your approach. Use the app’s built-in analytics to monitor completed tasks and outstanding risks. Regularly revisit the template to update records, adjust procedures, and track improvements over time.

Customizing the fire risk assessment template for your office

To make this fire risk assessment template as effective as possible, include your office’s specific fire hazards. If your office stores flammable cleaning supplies, include questions for monitoring these materials. This way, the template directly addresses the unique risks in your workspace.

You can also add targeted questions for high-risk areas like kitchens or server rooms. For kitchens, you might check if appliances are off at the end of the day and if cooking oils are stored safely. For server rooms, add items for checking cable management to prevent overheating.

The app allows you to leverage conditional logic to streamline assessments. If the template asks whether your office has a kitchen, you could set it up so a “Yes” response would trigger kitchen-related questions. This not only saves time but ensures your team can concentrate on the most relevant risks.

Download Lumiform’s fire risk assessment template for offices today

Make fire safety checks more thorough and effective with this template. Designed to be adaptable, it highlights key hazards and allows you to pinpoint risks in any workspace. Whether you’re tackling inspections for a small office or coordinating across multiple locations, this template streamlines the process for faster, smoother safety checks.

Related categories

  • Health and safety management templates
  • General templates
  • Workplace safety templates
Preview of the template
Page 1
General Information
Name of the office
geolocation!!!
Number of employees
Total square footage of the office
Fire Hazard Identification
Are there any combustible materials stored in the office?
Are there any ignition sources present (e.g. electrical equipment, heating appliances)?
Are there any fire extinguishers installed and regularly maintained?
Are all fire exits clearly marked and unobstructed?
Is the office equipped with a fire alarm system?
Is the fire alarm system regularly tested and maintained?
Emergency Preparedness
Do employees receive regular fire safety training?
Are fire drills conducted at least annually?
Are emergency evacuation plans clearly displayed in the office?
Are employees aware of their roles and responsibilities in the event of a fire?
Risk Mitigation Measures
Are flammable materials stored in designated, fire-resistant areas?
Are electrical installations and equipment regularly maintained?
Are fire extinguishers strategically placed and easily accessible?
Are emergency exits and routes kept clear of obstructions?
Is the office equipped with a sprinkler system?
Additional Comments
Please provide any additional comments or observations related to fire safety in the office

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Office safety: A practical guide for preventing common hazardsFire risk assessment: A practical blueprint to fire safetyFire safety: How to minimize risks and stay compliantEffective risk assessment: Key steps and best practices
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Template collections

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4 best free office risk assessment checklistsTop 6 free office safety checklistsBest 13 free fire risk assessment templates24 free fire safety checklists to improve compliance45 free risk assessment templates for every industry 
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Use cases

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Office safety appFire safety softwareSafety inspection appRisk management software for anticipating and adressing safety risks
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Other resources

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5 steps of a fire risk assessmentHow to perform safety inspectionsFireproofing Your Office: Keeping Your Employees SafeCommon natural disasters and their effects on businesses

Frequently asked questions

What are common fire hazards in offices?

Fire hazards in offices often include overloaded power strips, faulty electrical wiring, and improperly stored flammable materials like cleaning supplies or paper. Space heaters, unattended kitchen appliances, and blocked fire exits are also significant risks. Even dust buildup in electronics can pose a fire threat over time.

What’s the best way to organize an office for improved fire safety?

First, declutter pathways and keep all exits clear. Place fire extinguishers and alarms in easily accessible areas and label them visibly. Use fire-resistant storage for flammable materials and avoid placing them near heat sources. Create designated zones for appliances like kettles or microwaves to keep potential hazards contained.

How do I identify high-risk areas in an office?

High-risk areas are typically those with heat sources, flammable materials, or extensive electrical equipment. Kitchens, server rooms, and storage closets often top the list. Conduct a walkthrough and look for factors like poor ventilation, overcrowding, or inadequate fire suppression systems. Pay special attention to spaces that see high traffic.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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