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Fire Risk Assessment Template

Property Details

Occupiers details and location of property

Officers & PCSO
Special Constables
Police Staff
Special needs on site
Enter details
Description of property
Means of escape
Travel distances
Adjoining premises activities
Responsible Person
Assessment Originator



Potential hazards and processes that could lead to a fire occurring

Sources of ignition
Sources of fuel
Hazardous substances
Adjoining premises
General comments

General Care

General Care

General Care - Risk of injuries to Officers, Staff, Visitors or Members of the public due to:

Uncontrolled presence and/or excessive amounts of combustible materials

Ensure that there is no build up of combustible materials and where there is an excess that they are stored correctly
Limit quantities being used
Enforce 'Clear Desk' policy

Uncontrolled presence and/or excessive amounts of flammable materials

Limit use of flammable materials
Keep substances locked in a 'fit for purpose' storage container which is clearly marked
Keep flammable storage units away from dedicated escape routes
Keep containers away from heat sources

Uncontrolled disposal of waste materials

Ensure that all waste is cleared from offices on a daily basis
Ensure that all waste is disposed of on a regular basis

Poor condition or unsuitable furniture

Ensure that all furniture complies with EU Standards and that foam padding is effectively retardant
Ensure that worn or broken furniture is disposed of promptly and correctly

Unsuitable equipment and machinery

Ensure that all equipment and machinery as 'fit for purpose' and has been risk assessed prior to use
Ensure that all portable electrical items are tested in accordance with requirements (PAT) and labelled with test details
Ensure that all equipment vent and fan systems are free from obstruction and away from combustible materials
Ensure all electrical equipment is properly shut down when not in use

Smoking in improper places

Ensure force smoking policy is adhered to
Monitor external smoking areas especially at the end of the day
No smoking signs displayed in prominent places

Arson attack

Ensure that where possible suitable precautions have been taken or systems put in place to eliminate or reduce threat of arson attack

Unsuitable, obstructed and unkempt escape routes

Ensure that all internal floors and floor coverings on the escape routes are satisfactory and that the floor is level and even
Ensure all internal egress routes are kept clear of obstructions and safe to travel
Is steps/stairs are on escape route ensure that hey are effectively marked and illuminated
Ensure that travel distances from workstations and rest areas to specified fire escapes are within safe tolerances
Ensure that suitable means of escape are provided from all areas of the premise

Ineffective fire doors

Ensure that opening mechanisms on 'final exit doors' work correctly and are signed up with instructions on how to open
Ensure fire doors are not wedged in the open position
Ensure that all fire doors are correctly rated in respect to being effectively fire retardant and that they are fitted with vision panels
Ensure that all fire doors correctly open in the direction of travel of the egress route towards the emergency exits
Ensure all doors are correctly marked
Ensure that all door closers work correctly
Where fitted ensure automatic closers are in a satisfactory and safe condition
Ensure that all doors are in a satisfactory and safe condition with intumescent seals, where fitted, in good orders and free from paint

Unkempt stairwells

Ensure stairwells are kept free of combustible and flammable materials at all times
Ensure stairwells are kept free from obstructions
Ensure handrails, stair treads and nosings are in a safe condition
Ensure that light levels are adequate

Ineffective or defective emergency lighting

Ensure that emergency lighting throughout the escape route is suitable and adequate
Ensure that emergency lighting is maintained and checked on a regular basis

Ineffective and/or damaged wall and partitions

Ensure that the integrity of walls and partitions are intact with no holes or damage
Ensure that all walls and partitions throughout the premise are suitably fire resistant
Ensure that any structural changes are logged and that integrity is not affected

Blocked external doorways

Ensure that all external doorways have 'Keep Clear' signs clearly displayed outside
Ensure daily checks are carried out to ascertain exit door is free from obstruction

Unchecked electrical systems and equipment

Ensure that electrical installation checks have been carried out at the recommended periodicity and that the results are recorded
Ensure that all electrical switches, sockets and trunking are compliant and they are in a safe condition
Ensure that all portable electrical items are tested in accordance with requirements (PAT) and labelled with test details

Unsuitable assembly points

Ensure assembly points are clearly marked and located at a safe distance from the building and away from any other hazards

Ineffective or non-existent fire alarms

Ensure that a suitable means of raising the alarm in the event of a fire is provided commensurate with type and size of premises
Ensure fire alarms are checked on a regular basis and that the checks are logged
Ensure that fire alarms are maintained on a regular basis and that the results are logged
Ensure that the alarms can be heard throughout the premises
Ensure that in shared accommodation that the alarms can be heard thought the building
Ensure that all personnel are aware of what the fire alarm sounds like

Ineffective fire detection systems

Ensure fire detection units (where applicable) are fitted and operational including battery fed smoke alarms
Ensure fir detection systems are suitably maintained at regular intervals

Ineffective or confusing signage

Ensure that correct and legible graphical/text signs clearly indicate the following:
All exit and emergency exit routes
All final exits
Escape door opening mechanisms
Fire alarm call points
Fire actions
Fire equipment identification & location
Fire extinguisher identification
Fire safety instructions
Hazard & warning identification
Safe areas
First aid equipment
Prohibition notices
Ensure that viewing distances for signs are suitable and compliant
Ensure that all fire and emergency signs comply to BS 5499 and that they are easily visible even in reduced lighting

Lack of or untrained Fire Wardens

Ensure that sufficient and suitable 'Fire Wardens' are nominated and trained commensurate with the size of the premise

Unsuitable and ineffective portable fire fighting equipment

Ensure suitable and sufficient portable fire extinguishers are provided commensurate with type and size of premise
Ensure that extinguishers are located correctly either wall mounted or in purpose built floor trays
Ensure that all portable fire fighting appliances are in date for test and subject to regular maintenance routines
A separate risk assessment will be required if training personnel on use of fire extinguishers

Unsuitable and ineffective fixed fire fighting equipment

Ensure that any fixed fire fighting equipment, hose reels, sprinkler systems etc. are tested on a regular basis
Ensure that fixed systems are maintained on a regular basis

Communication and records

Communication and Records

Risk of injuries due to lack of awareness and suitable instruction of BTP premise due to the following:

Premises fire plans

Ensure fire plan for location has been created and briefed out to all officers, staff, visitors and contractors
Ensure that all requirements are catered for

Fire logs

Ensure that the Fire Log sheets is kept up to date and it contains the relevant information

Safety information for visitors and contractors

Ensure that all visitors and contractors sign in the relevant log
Ensure that all visitors and contractors are made aware of fire safety procedures
Ensure that in the event of a fire that a system is in place to take account of visitors and contractors


Ensure that all utility shut off points (Gas, Electric & Water) are clearly marked and easily accessible


Ensure that the premise has been checked for the presence of asbestos
If asbestos present ensure that all areas affected have been listed and are made aware to authorities in the event of a fire

Induction package

Ensure that the Fire Action Plan is communicated to all personnel
Ensure that all new joiners, transferee's, staff and probationers are given appropriate instruction at the earliest opportunity
Reinforce fire awareness on a regular basis

Special Areas

Special Areas

Risk of injuries to Officers, Staff, Visitors and Public due to hazards in special areas:

Property store

Ensure flammable property/evidence is stored in correctly fireproof cabinet
Ensure biological hazard property/evidence is clearly marked and stored correctly
Ensure that correct warning signs are displayed on the entrance door indicating hazards within

Detention units

Ensure that all Custody Officers and staff are aware of how to safely evacuate detainees
Ensure procedures are adhered to in respect of smoking articles in cells
Enforce ' No Smoking' policy within cell areas

External compounds

Ensure all external bins are kept locked shut
Where skips are used ensure that they are secure and kept away from boundary fences
Where flammable materials are stored ensure that the container is kept locked and stored materials are kept to a minimum

Premises adjacent railways

Ensure that premise/railway boundaries are kept clear of rubbish or combustible materials
Be aware of risks of residual magnetism and potential power surges caused by railway electrical systems

Fire Equipment

Fire Fighting Equipment

Portable equipment

Add Portable Fire Appliance where applicable
Choose appliance type
Next Test Due

Fixed Equipment

Add Portable Fire Appliance where applicable
Choose appliance type
Next Test Due

Fire Alarm System

System Manufacturer
Model Number
Serial Number
Maintenance Contractor
Maintenance carried out at regular intervals
Next Test Due
Records kept at location

Premises Guide

Premises guide

Guides should be clearly marked and located at a secure point normally inside the premises and close to the main entrance door in a marked container. The information contained should be in a plan format but without mention to specific and possible sensitive areas
Ensure that an up to date I guide detailing relevant information of the premises and a basic line drawing plan is available at the main entrance to the building for use by Fire Authorities
Ensure that the following items of information are included:
Portable and fixed fire fighting apparatus listed with relevant locations
Type of fire alarm/detection system employed
Location of fire alarm panel
Location of utility shut off points
Storage locations of harmful substances
Relevant safety data sheets for harmful substances
Details, locations and type of asbestos if present
Location of nearest hydrant/dry riser

Review Chart

Assessment Review Criteria

(check name not set)
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