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6 free work in progress templates for organized reporting

6 free work in progress templates for organized reporting

Hero author imageBy Ima Ocon
•
May 2nd, 2025
•
5 min read
Hero image

Table of contents

  • Top work in progress templates
    • 1. Work in progress template
    • 2. Work in progress report template
    • 3. Construction work in progress report template
    • 4. Work in progress meeting template
    • 5. Work in progress schedule template
    • 6. Schedule of work in process template (US Small Business Administration)
  • How to create a work in progress template in Lumiform

On a regular workday, it’s easy to lose time looking for internal information or tracking down colleagues for updates. A work in progress template brings much-needed structure, helping you stay aligned on what’s started, what’s delayed, and what needs immediate attention.

Using a clear format keeps documentation thorough and makes timelines more transparent. The templates below support you in bringing order to ongoing tasks, making it easier to monitor project updates.

Top work in progress templates

Explore the top work in progress templates to streamline your workflow and stay on track:

  1. Work in progress template

    Work in progress template
    Use this templateSee details
    This template is designed to give teams a clear, systematic way to track project updates as they happen. Its main goal is to provide an up-to-date overview of tasks, responsibilities, deadlines, risks, and key milestones. You’ll find it easier to spot delays, delegate work, and keep everything moving forward. The template gives you full visibility into both the day-to-day and the bigger picture, with sections for budget tracking, issue logging, and more. You can customize it by adjusting the task categories to match your team’s workflow or adding more detailed risk levels.
    Use this templateSee details
  2. Work in progress report template

    Work in progress report template
    Use this templateSee details
    Project leads and team members can share updates with this work in progress report template. It helps you track progress, highlight completed milestones, flag issues, and keep responsibilities visible—all in one place. With sections for project status, timelines, and financials, it simplifies how you communicate across teams and stakeholders. You can customize the language to match your internal terms and scale the reporting frequency to suit your workflow—daily, weekly, or monthly. It’s a flexible and practical tool that’s built for real project environments.
    Use this templateSee details
  3. Construction work in progress report template

    Construction work in progress report template
    Use this templateSee details
    This template is built to support construction teams in documenting progress clearly and consistently throughout a project’s lifecycle. It gives you one place to capture everything that matters—key milestones, percentage of completion, financial updates, on-site resources, delays, and safety incidents. You’ll be able to keep track of what’s been done, what’s outstanding, and where issues are starting to build. Feel free to tweak the template based on your own processes, such as if you follow different phases or involve multiple subcontractors.
    Use this templateSee details
  4. Work in progress meeting template

    Work in progress meeting template
    Use this templateSee details
    The work in progress meeting template gives you a consistent structure for running project check-ins, aligning teams, and tracking progress in real time. It includes dedicated sections for completed work, upcoming tasks, blockers, timelines, and action items. You can tailor it by adding department-specific fields, integrating relevant KPIs, or including a section for stakeholder comments. Whether you’re managing internal teams or external partners, this template adapts to your workflow and keeps meetings focused. Use it to create a reliable record of updates and decisions without starting from scratch every week.
    Use this templateSee details
  5. Work in progress schedule template

     Work in progress schedule template
    Use this templateSee details
    Get an organized view of ongoing tasks across any active project with this template. Whether you’re overseeing site work, internal operations, or production timelines, it makes shifting priorities more manageable. The template allows you to write down task names and descriptions, timelines, blockers, and milestones. It covers essential fields for monitoring work in real time. You can customize the categories to reflect your team’s workflows, such as adjusting milestone types or adding unique task stages.
    Use this templateSee details
  6. Schedule of work in process template (US Small Business Administration)

    Schedule of work in process template (US Small Business Administration)
    See details
    This template by the US Small Business Administration (SBA) helps small businesses summarize the state of ongoing projects. The form collects key details like job descriptions, start and completion dates, contract prices, billing totals, and estimated costs to complete, making it an essential tool for financial tracking and project management. The template also allows business owners to demonstrate their capacity, performance status, and job cost accuracy. It highlights not only a company’s current workload but also its ability to complete projects on time and within budget. 
    See details

How to create a work in progress template in Lumiform

To create a work in progress template that actually helps your team stay on track, start with a customizable template or use the AI form builder to create. Edit fields for project stage, blockers, owner, and deadlines, and choose input types that fit your process—like checkboxes for progress stages or photo uploads to document visual proof. 

Anyone on-site or remote can then contribute easily via the mobile app, without losing valuable context. Once your team is actively using the template, you can assign follow-up tasks or flag delays directly in the form, keeping accountability clear.

You can also share updates with other departments, so everyone stays aligned. And when it’s time for review, turn your WIP data into a clean report to track trends, resolve issues faster, and keep future projects running smoother.


Frequently asked questions

What’s the difference between a work in progress update and a project status report?

A work in progress (WIP) update is usually short and focused on immediate tasks—what’s being worked on today, any blockers, and next steps. It’s used more frequently, often daily or weekly. A project status report is broader and more formal, covering milestones, timelines, and overall progress.

What kind of info should I collect for a daily work in progress report?

Stick to what’s actionable: the task name, who’s responsible, what stage it’s in (e.g., not started, in progress, blocked), and any notes about delays or support needed. Keep entries brief but clear. Including a short description of yesterday’s progress and today’s priorities makes patterns easier to spot over time.

What are some mistakes to avoid when managing ongoing tasks?

Avoid vague updates like “still working on it” or skipping context when something’s delayed. Another common issue is using too many tools that don’t sync, which scatters updates. Also, if you’re not assigning clear owners or deadlines, tasks can stall. Use consistent language, log small blockers before they pile up, and keep updates tied to tangible progress.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
Lumiform offers innovative software to streamline frontline workflows. With over 12,000 ready-to-use templates or custom digital forms, organizations can increase efficiency and automate key business processes. The platform is particularly user-friendly, offering advanced reporting capabilities and powerful logic functions that enable automated solutions for standardized workflows. Discover the transformative potential of Lumiform to optimize your frontline workflows. Learn more about the product

Related categories

  • Operational excellence
  • Quality
  • General
  • Professional services
  • Business processes
  • Project management

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Topic guides

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Work in progress (WIP): Meaning, examples, and best practicesProject management system: Best implementation strategiesProject status report: A definitive guide for teams and professionals
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6 free work in progress templates for organized reportingProject status report template: Best 14 free picksBest free project risk assessment template collection
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Work in progress softwareProject status report softwareProject management system software
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Other resources

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Writing a project status reportWhat is a project management system (PMS)?6 steps of a project closure5 types of project risks

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