Construction work in progress report template

Your report serves as an early warning system by tracking budget variance and outstanding amounts. Update it weekly to spot trends before they become problems. Compare projected costs against original budgets and analyze variances to identify specific areas needing intervention. This proactive approach allows you to make adjustments before small discrepancies become major overruns.

Document delays by noting the specific activity affected, the duration of delay, and root cause (weather, material delivery issues, labor shortages). Include the impact on critical path and estimated recovery time. This documentation creates accountability and helps distinguish between excusable and non-excusable delays, which becomes crucial for potential timeline extensions or claims.

Include dated site photographs showing current progress, delivery receipts for major materials, inspection certificates, and any relevant correspondence about issues or changes. These attachments transform your report from a simple status update into a comprehensive project record that provides visual verification and supports your written assessments.

Focus on inspection pass rates, identified defects, and rework percentages. Include trends showing improvement or deterioration in quality over time. These metrics provide early warning of systemic issues that could affect project completion or lead to costly repairs later. Quality metrics are particularly important for demonstrating compliance with specifications and building codes.