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Work in progress template

Work in progress template

Keep projects on track with a structured template that helps you log tasks, assign ownership, track progress, and stay aligned from start to finish.

Use this template
or download pdf
Work in progress template

Keep projects on track with a structured template that helps you log tasks, assign ownership, track progress, and stay aligned from start to finish.

Use this template
or download pdf

About the Work in progress template

Projects rarely follow a straight path—deadlines shift, tasks change, and what looked clear yesterday might need revisiting today. This work in progress template because it helps you track what’s done. You can check what’s stalled and what’s still in motion, without needing to chase updates. With this template, you can standardize reporting, keep stakeholders aligned, and move the project forward with fewer surprises.

Key elements of the work in progress template

Whether you’re reporting to clients, updating stakeholders, or managing a team, this template is a practical tool for keeping tasks visible. Here are the essential components that make the template effective:

  1. Project overview: Start with the basics—title, manager, and dates. This section gives anyone reviewing the document immediate context and clarity about what the project is and when it’s happening.
  2. Tasks and responsibilities: Break the work into manageable chunks, assign each to an owner, and define due dates. This keeps accountability clear and progress measurable.
  3. Status tracking: Mark tasks as not started, in progress, on hold, or completed. It’s a simple but powerful way to highlight priorities and spot bottlenecks before they become problems.
  4. Budget tracking: Compare planned vs. actual spending so you can course-correct early instead of dealing with overruns later.
  5. Risks and issues: Log known risks and active issues separately, including their severity and what’s being done about them. This way, you can manage uncertainty without guesswork.
  6. Milestones: List key checkpoints that signal important stages in your project. These give structure to the chaos and help your team celebrate progress along the way.

Best practices for using the work in progress template

Here’s how you can tighten up your process and make the most of the template:

Keep task descriptions clear and action-oriented. Each task should tell your team exactly what needs to be done. Avoid general phrasing like “follow up” or “check progress.” Instead, write something like “Send follow-up email to supplier about Q2 shipment.”

Use consistent status updates—no custom labels. Stick to the standard status options for your team or project. Introducing new categories like “nearly done” or “on hold for review” adds confusion and makes reporting harder to track. A consistent system allows you to spot trends and compare progress across tasks.

Include realistic due dates, not optimistic guesses. Setting overly ambitious due dates leads to missed timelines and pressure that could’ve been avoided. Be honest about how long tasks take based on past projects or current workloads.

Download Lumiform’s work in progress template today

Track progress, flag delays, and keep team members accountable by adding this template to your workflow. Assign tasks, set deadlines, monitor risks, and maintain a running log of active issues—all in one place. With status tracking and space for notes, you can keep momentum high and communication sharp from start to finish.

Related categories

  • Operational excellence templates
  • Quality management templates
  • General templates
  • Professional services templates
  • Quality assurance templates
  • Templates for business processes
Preview of the template
entity_item!!!
Page 1
Project Overview
Project Title
Project Manager
Project Start Date
Target Completion Date
Project Description
Project Tasks
Task 1 Description
Task 1 Owner
Task 1 Due Date
Task 1 Status
Task 2 Description
Task 2 Owner
Task 2 Due Date
Task 2 Status
Project Budget
Approved Budget
Actual Expenses to Date
Remaining Budget
Project Risks
Risk 1 Description
Risk 1 Probability
Risk 1 Impact
Risk 1 Mitigation Plan
Risk 2 Description
Risk 2 Probability
Risk 2 Impact
Risk 2 Mitigation Plan
Project Issues
Issue 1 Description
Issue 1 Owner
Issue 1 Due Date
Issue 1 Status
Issue 2 Description
Issue 2 Owner
Issue 2 Due Date
Issue 2 Status
Project Milestones
Milestone 1 Description
Milestone 1 Due Date
Milestone 1 Status
Milestone 2 Description
Milestone 2 Due Date
Milestone 2 Status

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Work in progress (WIP): Meaning, examples, and best practicesProject management system: Best implementation strategiesProject status report: A definitive guide for teams and professionals
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Template collections

See comprehensive collections of best practice templates related to this topic.

6 free work in progress templates for organized reporting6 free feasibility report templates for project planning4 free project closure templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Work in progress softwareProject management system softwareProject status report software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 types of project risks6 steps of a project closureHow to write a project charterWriting a project status report

Frequently asked questions

What’s a good way to manage changes mid-project?

Set up a simple change log within your work in progress report to track what’s shifting and why. Document who requested the change, what impact it has on tasks, and what adjustments were made. Always revisit timelines and task owners after a change.

What are common mistakes in tracking work in progress?

One of the biggest mistakes is leaving updates too vague—things like “in progress” without context aren’t useful. Avoid inconsistent status labels or skipping updates altogether. Another pitfall is treating the template as a one-time form instead of a live document. Make it a regular habit to review and update.

When does a task officially move out of work in progress?

A task moves out of work in progress when all action items are completed, not just when it’s “mostly done.” It should meet any internal review or sign-off steps and be marked as completed in the template. This avoids rework down the line and makes sure nothing slips through before moving on.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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