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Work in progress schedule template

Work in progress schedule template

Track what’s in progress, what’s delayed, and what needs attention—all in one place. Use this template to organize tasks, timelines, and responsibilities across active projects.

Use this template
or download pdf
Work in progress schedule template

Track what’s in progress, what’s delayed, and what needs attention—all in one place. Use this template to organize tasks, timelines, and responsibilities across active projects.

Use this template
or download pdf

About the Work in progress schedule template

Keeping track of ongoing tasks across teams, timelines, and deliverables can be a challenge. A work in progress schedule template helps you bring structure to that complexity and maintain visibility over every phase of the work. This template offers a streamlined way to document task progress, assign responsibilities, flag blockers, and monitor milestones.

How to use the work in progress schedule template

Whether you’re managing multiple projects or overseeing client deliverables, this template helps you stay ahead of delays and keep tasks aligned across the board. Here’s how you can get started:

  1. Customize the template to fit your workflow. Edit the fields to reflect your project structure—adjust task categories, define milestone types, and add relevant roles. In Lumiform, you can tailor every section directly in the app, so the template matches the way your team actually works.
  2. Add your active tasks and milestones. Fill in current projects with task names, descriptions, owners, and expected timelines. Include milestone markers for key deadlines or deliverables to create a structured view of progress.
  3. Assign the template to the responsible team member. The schedule should be completed by the person managing or directly involved in the work. Others can then view the results.
  4. Track progress and flag blockers. Use the progress column to record completion percentages and log any blockers that might slow things down. This creates a clear record of what’s moving and what needs attention.
  5. Review and adapt with real-time insights. Use the data collected to identify trends, spot bottlenecks, and adjust resources where needed. The insights can help you refine future timelines and improve overall project execution.

Best practices for using a work in progress schedule template

Here are three tips for making the most out of the template.

First, customize task categories to match your workflow. You can tailor task types to fit how your team actually operates—whether that’s by project phase, department, location, or client. This makes it easier to sort, filter, and prioritize tasks.

It’s also important to set realistic start and end dates. Don’t just plug in dates to fill the fields. Base your timelines on real capacity, dependencies, and workload. When dates reflect what’s actually achievable, it’s easier to plan resources and hold team members accountable without creating unrealistic pressure.

Don’t forget to keep descriptions clear and action-oriented. Use short, direct descriptions that explain exactly what needs to be done—think “Install roofing on east wing” instead of “Roofing task.” This reduces back-and-forth and helps whoever is responsible get to work faster with fewer questions.

Download Lumiform’s work in progress schedule template today

Keep your work moving forward with fewer delays and more accountability using this template. Assign tasks, update progress, track blockers, and highlight key milestones—all in one place. You’ll have a reliable system that keeps everyone aligned and focused without chasing down updates.

Related categories

  • Operational excellence templates
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Preview of the template
entity_item!!!
Page 1
Project Overview
Project Name
Project Start Date
Project End Date
Project Manager
Task Details
Task Name
Task Description
Task Start Date
Task End Date
Task Owner
Task Progress (%)
Blockers/Issues
Milestones
Milestone Name
Milestone Description
Milestone Date
Milestone Status
Team Resources
Resource Name
Resource Role
Resource Availability (%)

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Work in progress (WIP): Meaning, examples, and best practicesProject management system: Best implementation strategiesProject status report: A definitive guide for teams and professionals
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Template collections

See comprehensive collections of best practice templates related to this topic.

6 free work in progress templates for organized reporting6 free feasibility report templates for project planningProject status report template: Best 14 free picks
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Work in progress softwareProject management system softwareProject status report software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

What is a project management system (PMS)?5 types of project risksWriting a project status reportHow to write a project charter

Frequently asked questions

What’s the difference between a work in progress schedule and a regular task list?

A regular task list is typically a static to-do list—great for individual tracking but limited in context. A work in progress schedule, on the other hand, tracks ongoing projects across timelines, team members, and milestones. It’s dynamic, shows dependencies, and gives you a clearer picture of how everything fits together.

Who is responsible for maintaining the work in progress schedule?

Ideally, the person directly managing the project or process fills out and updates the schedule. While other team members may view the data, assigning one person to keep it accurate prevents confusion and missed updates. This central point of accountability makes the schedule reliable for everyone else using it.

How can you use a work in progress schedule for client reporting?

You can easily turn the schedule into a status snapshot by filtering for relevant tasks or milestones tied to a specific client project. Include progress percentages, delays, and key updates to give clients a clear view of where things stand—without overloading them with internal details.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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