Templates
Check-in hotel registration form

Check-in hotel registration form

Collect guest details and preferences efficiently while creating a professional first impression during hotel check-in.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Check-in hotel registration form

Collect guest details and preferences efficiently while creating a professional first impression during hotel check-in.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our check-in hotel registration form template captures essential guest information efficiently while creating a professional first impression. You’ll collect personal details, room preferences, and emergency contacts in one streamlined document. For example, if busy tour groups arrive simultaneously, this template prevents bottlenecks by allowing front desk staff to process multiple check-ins quickly.

According to Expedia’s research, there’s a 72% chance travelers are willing to pay more for hotels with higher guest ratings versus selecting solely by brand. This template helps you deliver that superior experience from the moment guests arrive, setting the tone for a memorable stay while ensuring you gather necessary data for operations and compliance.

Related categories

Preview of the template
Guest Information
Full Name
Phone Number
Email Address
Address
Country
City
State/Province
Zip/Postal Code
Room Preferences
Room Type
Smoking Preference
Bed Type
Additional Requests
Emergency Contact
Full Name
Relationship
Phone Number

Frequently asked questions

How can I customize this check-in hotel registration form for my hotel?

You can easily adapt this template by adding your hotel logo and adjusting room types to match your property’s offerings. Consider including fields for loyalty program membership or local experience preferences to personalize guest stays. The template’s structure remains intact while allowing you to reflect your unique brand identity throughout the form.

How can I use this registration form to improve my hotel’s check-in efficiency?

Send the form to guests before arrival via email for pre-registration, reducing check-in time. Train staff to quickly review completed forms and verify only essential information at the desk. The template’s logical flow guides both staff and guests through the process without unnecessary delays.

What should I do if international guests struggle with certain fields on this registration form?

Provide clear instructions for address formatting that accommodates international variations. Consider adding country code options for phone numbers and offering the form in multiple languages. The template’s straightforward design minimizes confusion even when language barriers exist.

When should I update or revise this hotel registration form template?

Review your registration form quarterly or whenever you add new services or amenities that might affect guest preferences. Also update when regulations change regarding guest information requirements. The template’s modular design makes it easy to adjust specific sections without redesigning the entire form.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.