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Cleaning company policies and procedures template

Cleaning company policies and procedures template

This policies and procedures template helps you define clear standards, safety measures, and daily routines to keep your operations consistent and reliable.

Use this template
or download pdf
Cleaning company policies and procedures template

This policies and procedures template helps you define clear standards, safety measures, and daily routines to keep your operations consistent and reliable.

Use this template
or download pdf

About the Cleaning company policies and procedures template

For cleaning companies, having clear, structured policies and procedures means smoother operations and happier clients. This cleaning company policies and procedures template aids you in building a strong foundation for your company’s standards—from dress code and attendance policies to opening and closing routines. It keeps your team aligned and your operations efficient so you can focus on delivering excellent service every time.

A step-by-step guide to using the cleaning company procedures and policies template

Here’s how you can use the template to set up, assign, and communicate your company’s policies:

  1. Customize core policies to match your standards. Start by editing sections of the template directly within the Lumiform app, then filling it out. By tailoring each policy to your company’s needs, it’s easier for staff to understand and follow guidelines that reflect your brand values.
  2. Establish clear daily procedures. Use the template to set up procedures like opening and closing protocols, quality control checks, and equipment maintenance. These structured routines allow your team to complete each shift consistently, enhancing reliability and quality.
  3. Record detailed roles and responsibilities. At the last section, you can fill out information about each role in the company, such as job title and required tasks and certifications. You can continue adding multiple roles here, creating a central record that you can easily reference.
  4. Keep templates up-to-date as your business evolves. Policies and procedures might need adjustments over time, whether due to regulatory changes or internal improvements. Regularly review and update your template to confirm that it reflects current standards and addresses any new requirements.

Best practices for using the cleaning company procedures and policies template

To get the most out of the template, start by personalizing it to meet your company’s specific needs. You can add or remove fields to emphasize the standards that matter most to your team and clients.

Involve your team too by walking them through each section and answering their questions. This collaborative approach not only clarifies expectations but also empowers staff to take ownership of their responsibilities. When employees understand the “why” behind each policy, they’re more likely to follow procedures confidently.

It’s also essential to do regular review and updates to keep the template effective as your company grows. As roles shift or new compliance requirements arise, revisit the template to make sure your policies stay relevant and useful. You can set a regular update schedule, such as quarterly or annually.

Download Lumiform’s procedures and policies template for cleaning companies today

With this policies and procedures template, you can set clear standards for every area of your operations. From defining safety and quality guidelines to assigning roles, this template allows you to create a reliable framework that supports your team’s daily routines and boosts consistency. Set up your cleaning company for smooth, organized workflows now!

Related categories

  • Quality management templates
  • Risk management and compliance templates
  • Facility management templates
  • Hospitality templates
  • Cleaning templates
  • Templates for business processes
Preview of the template
Page 1
General Information
Company Name
geolocation!!!
Phone Number
Email
Website
Date Established
Policies
Dress Code Policy
Attendance Policy
Punctuality Policy
Safety Policy
Cleaning Products Policy
Quality Control Policy
Customer Satisfaction Policy
Procedures
Opening Procedures
Closing Procedures
Cleaning Checklist
Equipment Maintenance
Inventory Management
Incident Reporting
Client Communication
Employee Information
Employee Name
Job Title
Hire Date
Contact Information
Training Completed
Certifications
Emergency Contact

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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Template collections

See comprehensive collections of best practice templates related to this topic.

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Use cases

Check out how the Lumiform software can be utilized for related use cases.

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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

The 5S system: Organize your workplace for successGreen cleaning: the new eco friendly hotel standardOffice Cleaning: Fostering Teamwork and ResponsibilitySpotless hospitality: the importance of housekeeping in hotels and accommodations

Frequently asked questions

How can I make policies and procedures easy for my team to remember?

To make policies stick, keep them simple and relevant. Break down policies into clear, step-by-step actions, and use visual aids like infographics or checklists that are easy to reference during shifts. Regular team meetings are a great place to review these guidelines and answer questions.

What should be part of a safety policy for a cleaning company?

A strong safety policy covers essential areas like PPE (personal protective equipment) use, chemical handling instructions, proper lifting techniques, and procedures for safely using cleaning equipment. Additionally, include emergency protocols, hazard reporting instructions, and clear guidelines on how to handle accidents.

How do cleaning companies handle quality control in their policies?

Cleaning companies often set quality standards by including detailed checklists within their policies. These checklists outline the cleaning tasks, expected results, and any specific areas to be monitored. Supervisors may conduct spot checks or random quality assessments to make sure work meets company standards.

What’s the best approach to handle incidents or accidents within a policy framework?

For incidents or accidents, a clear reporting and response protocol is essential. Include a structured process for documenting the incident, notifying supervisors, and taking corrective actions. This may involve a form where employees describe what happened, identify possible causes, and list immediate measures taken.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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