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Fire department incident report template

Fire department incident report template

Capture the details of any fire-related incident with a structured template. Document key information like fire suppression efforts, injuries, damage, and cause.

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  • Customize this template or build your own
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  • Get reports and analyse your data
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Fire department incident report template

Capture the details of any fire-related incident with a structured template. Document key information like fire suppression efforts, injuries, damage, and cause.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This fire department incident report template provides a standardized framework for documenting emergency responses in full compliance with NFIRS requirements. It captures all critical incident data from dispatch to resolution, including response times, resources deployed, actions taken, and outcomes. According to the U.S. Fire Administration, over 22,000 US fire departments are helping their communities reduce the risk from fires and other emergencies by reporting their Incident data to NFIRS, with proper documentation being crucial for funding eligibility and legal protection.

We designed this template to solve documentation challenges by organizing information logically and ensuring all required NFIRS fields are present, helping you maintain accurate records while reducing the time spent on administrative tasks after emergency responses.

Related categories

  • Health and safety management templates
  • Emergency services templates
  • Fire safety templates

Created by

Author Name Ima Ocon
Preview of the template
Page 1
Incident Details
Incident Number
Date of Incident
Time of Incident
Type of Incident
Incident Location Details
Incident Duration
Fire Suppression
Fire Alarm Activation
Were Sprinklers Activated?
Fire Extinguisher Used
Water Supply Source
Water Flow Rate
Total Water Used
Injuries and Fatalities
Civilian Injuries
Civilian Fatalities
Firefighter Injuries
Firefighter Fatalities
Damage Assessment
Estimated Property Loss
Estimated Contents Loss
Building Damage
Vehicle Damage
Cause and Origin
Cause of Fire
Fire Origin
Suspected Cause
Narrative
Incident Summary
Incident Commander
Name
Rank
Signature

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

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Frequently asked questions

What essential information must be included in a fire department incident report?

Your report must include incident identification (date, time, location), dispatch information, responding units, incident type classification, arrival conditions, actions taken, resources deployed, casualties/injuries, property damage estimates, and officer signatures. This documentation creates a complete record that satisfies legal requirements while providing valuable data for department analysis.

How detailed should the narrative section be in a fire incident report?

Your narrative should tell a complete story of the incident while remaining factual. Include initial dispatch information, arrival conditions, tactical decisions, challenges encountered, and incident resolution. Document unusual circumstances and command transfers. Focus on relevant details rather than standard procedures, aiming for clarity and thoroughness without unnecessary length.

What’s the most effective way to document scene conditions in an incident report?

Begin with what was visible upon arrival, including smoke/fire conditions, building characteristics, and occupancy status. Note weather conditions that affected operations. Document changes during the incident chronologically, focusing on factors that influenced tactical decisions. Use clear, factual language that paints a complete picture for future readers.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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