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Fire incident report form

Fire incident report form

Use this fire incident report template for notification of any fire or fire-related incident at your workplace.

Use this template
or download pdf
Fire incident report form

Use this fire incident report template for notification of any fire or fire-related incident at your workplace.

Use this template
or download pdf

About the Fire incident report form

Use this fire incident report form for notification of any fire or fire-related incidents. Example incidents include building and vehicle fires, premises evacuation, alarm activation, obstructed exit routes, or accidental fire notifications.

With this template, you and your team can team record essential details quickly and consistently while maintaining compliance with regulations.

Streamline fire incident reporting with our comprehensive template

In the event of a fire incident, accurate and detailed reporting is essential for investigation, analysis, and future prevention. Our comprehensive fire incident report form offers a streamlined framework to document crucial information efficiently.

The template includes sections to record incident details, such as date, time, location, and description of the fire. It provides prompts to document actions taken, equipment used, and personnel involved. Additionally, there is space to note injuries, damages, and witnesses.

By using this template, you ensure consistent reporting, enabling better analysis of fire incidents and identification of trends or patterns. Safeguard your workplace and enhance fire safety protocols with our user-friendly fire incident report form.

A step-by-step guide to using the fire incident report form

Here’s how to make the most of the form to improve your safety measures:

  1. Prepare the template for your team. First, customize the template to suit your organization’s needs. Include specific incident types and fields relevant to your workplace. You can edit the form directly in the app so it’s ready to address any situation, from alarm activations to building evacuations.
  2. Assign roles and responsibilities. Assign team members to specific roles for filling out the form during an incident. For example, specific team members can document events in a specific area while also taking photo evidence.
  3. Record incident details promptly. During or immediately after an incident, fill out the form with accurate and thorough information. Capture key details like the location, time, and type of incident, along with any obstacles faced (like blocked exits).
  4. Incorporate photo evidence and signatures. You can upload photos of the incident scene right on the checklist and collect digital signatures. These elements add credibility and detail to your report, supporting future analyses or investigations.
  5. Review and analyze reports. Use the app’s analytics features to track trends or recurring issues. Review these reports regularly to spot patterns and improve safety protocols over time.

Download Lumiform’s fire incident report form today

Streamline your fire safety protocols with this customizable form. It allows you to efficiently document incidents and focus on keeping your workplace secure. From assigning roles to analyzing outcomes, this template is tailored to fit your needs and enhance your team’s workflow.

Related categories

  • Health and safety management templates
  • Emergency services templates
  • Incident management templates
Preview of the template
Fire Incident Report
Location
GPS location
Department
Building/ Floor / Room
Incident
Type of incident (select all that apply)
Enter type
Incident details
Take photo evidence of incident
Problems identified
List all persons involved in the incident
Did fire brigade attend?
Sign Off
Signature
This template was downloaded 108 times

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Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

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Frequently asked questions

What is a fire incident report used for?

A fire incident report records critical details about fire-related events, from building fires to alarm activations. It’s essential for legal compliance, insurance claims, and analyzing causes. Well-documented reports also help improve safety measures by identifying risks and weaknesses in protocols, making workplaces safer and better prepared for emergencies.

What details are often overlooked when documenting a fire incident?

Commonly missed details include the exact timeline of events, specific environmental conditions (e.g., wind direction for outdoor fires), and the condition of fire safety equipment at the time. Also, forgetting to document witness accounts or minor damages can leave gaps that complicate investigations or future risk assessments.

How can I improve team coordination during fire emergencies?

Assign clear roles and responsibilities before an emergency occurs. Train team members to follow evacuation routes, document events accurately, and communicate effectively under pressure. Use drills to practice incident reporting and refine workflows, so everyone knows their tasks and can respond quickly without confusion.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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