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Hazard communication plan template

Hazard communication plan template

Use this template to ensure that all employees are informed about the chemical hazards in the workplace.

Use this template
or download pdf
Hazard communication plan template

Use this template to ensure that all employees are informed about the chemical hazards in the workplace.

Use this template
or download pdf

About the Hazard communication plan template

Use this hazard communication plan template to standardize how you share information about chemical hazards in your organization. This way, every employee knows how to handle materials safely and what to do in emergencies. With this professional template, you can streamline your documentation process, stay compliant with OSHA standards, and foster a culture of safety.

A step-by-step guide to using a hazard communication plan template

Here’s how to get started with the template:

  1. Customize the template to fit your workplace. First, tailor the template to reflect your specific needs, including the types of hazardous chemicals in use, your training protocols, and how you’ll label and store materials. Use Lumiform’s form builder to edit fields, add instructions, or include extra details to align with OSHA standards.
  2. List all hazardous chemicals. Compile a complete inventory of all hazardous chemicals used or stored in your workplace. This forms the foundation of your hazard communication plan and ensures every chemical is accounted for in your training and safety procedures.
  3. Assign team members to manage the plan. Select a team member to own the process and complete the checklist. This person will document key information like chemical hazards, SDS locations, and workplace labeling systems, ensuring that all relevant details are properly recorded.
  4. Use the template during employee training. Incorporate the template into your training sessions to explain chemical hazards, safe handling practices, and emergency response steps. Highlight how the labeling system works and where employees can access safety data sheets.
  5. Review and update regularly. Hazard communication is not a one-and-done task. Set a schedule to revisit the plan whenever new chemicals are introduced or regulations change. Keeping the plan updated helps you stay compliant and maintain workplace safety.

Best practices for using a hazard communication plan template

You can make the most out of the template by following these practical tips.

First, feel free to add notes or photos when issues arise. If you encounter hazards, incomplete labels, or missing SDSs while filling out the checklist, take advantage of Lumiform’s ability to add notes and upload photos directly into the template.

Leverage the app’s data analysis features, which allow you to track trends in your hazard communication efforts. For example, you can monitor how often checklist items are marked as incomplete, identify recurring safety issues, or review how frequently team members access SDSs.

It’s also important to regularly review and update the plan with new chemicals or regulations. Whenever new chemicals are introduced, processes change, or regulations are updated, your hazard communication plan should reflect those changes immediately.

Download Lumiform’s hazard communication plan template today

Managing chemical hazards is easier when you have a reliable system in place. With this template, you can document hazards, organize safety protocols, and standardize training—all in one simple format. Add notes, assign tasks, and keep every detail clear and accessible for your team.

Related categories

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Preview of the template
Hazard Communication: 29 CFR 1910.1200
Employee Information and Training
Are employees provided with effective training and information on hazardous chemicals in their work area:
At the time of their initial assignment? [(h)(1)]
Whenever a new chemical hazard is introduced? [(h)(1)]
Is chemical-specific information always available through labels and safety data sheets (SDSs)? [(h)(1)]
Are employees always informed of:
The requirements of this section? [(h)(2)(i)]
Any operations in their work area that involve hazardous chemicals? [(h)(2)(ii)]
The location and availability of the written hazard communication program, including required list(s) of hazardous chemicals and SDSs? [(h)(2)(iii)]
Does employee training include at least the following elements?
Methods and observations that can help to detect the presence or release of a hazardous chemical in the work area? [(h)(3)(i)]
The physical, health, simple asphyxiation, combustible dust, and pyrophoric gas hazards, as well as hazards not otherwise classified of the chemicals in the work area? [(h)(3)(ii)]
The measures employees can take to protect themselves, including appropriate work practices, emergency procedures, and personal protective equipment (PPE) to be used? [(h)(3)(iii)]
The details of the HazCom program developed by the employer, including an explanation of the labels received on shipped containers and the workplace labeling system used by their employer and the SDS, including the order of information? [(h)(3)(iv)]
How employees can obtain and use the appropriate hazard information? [(h)(3)(iv)]
Labels
Are containers of hazardous chemicals in the workplace labeled, tagged, or marked? [(f)(6)]
Are containers of hazardous chemicals marked with product identifier and words, pictures, and symbols that provide specific information about the hazards of the particular chemical? [(f)(6)(ii)]
Are the labels or other warning forms legible, prominently displayed, and in English? [(f)(10)]
When significant new information regarding the hazards of a chemical becomes available, are labels on existing containers of the chemical revised within 6 months of your becoming aware of the information? [(f)(11)]
SDSs
Are SDSs available for each hazardous chemical that is used? [(g)]
Are SDSs readily accessible to employees during each work shift? [(g)(8)]
Do SDSs include at least the following:
Section 1, Identification? [(g)(2)(i)]
Section 2, Hazard(s) identification? [(g)(2)(ii)]
Section 3, Composition/information on ingredients? [(g)(2)(iii)]
Section 4, First-aid measures? [(g)(2)(iv)]
Section 5, Firefighting measures? [(g)(2)(v)]
Section 6, Accidental release measures? [(g)(2)(vi)]
Section 7, Handling and storage? [(g)(2)(vii)]
Section 8, Exposure controls/personal protection? [(g)(2)(viii)]
Section 9, Physical and chemical properties? [(g)(2)(ix)]
Section 10, Stability and reactivity? [(g)(2)(x)]
Section 11, Toxicological information? [(g)(2)(xi)]
Section 12, Ecological information? [(g)(2)(xii)]
Section 13, Disposal considerations? [(g)(2)(xiii)]
Section 14, Transport information? [(g)(2)(xiv)]
Section 15, Regulatory information? [(g)(2)(xv)]
Section 16, Other information, including date of preparation or last revision? [(g)(2)(xvi)]
Written HazCom Program
Does your written HazCom program explain how the standard’s requirements will be met? [(e)(1)]
Does it include a list of the hazardous chemicals used in the facility? [(e)(1)(i)]
Are the chemicals identified in a way that is referenced on the relevant SDS? [(e)(1)(i)]
Does the HazCom program explain how employees will be informed of the hazards of nonroutine tasks (for example, cleaning reactor vessels)? [(e)(1)(ii)]
Completion
Comments/Recommendations
Conducted by: Name and Signature
This template was downloaded 11 times

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Frequently asked questions

What’s the difference between a hazard communication plan and an SDS?

A hazard communication plan is a comprehensive system that outlines how your workplace identifies, communicates, and manages chemical hazards. It includes labeling systems, training protocols, and access to safety data sheets (SDSs). An SDS is a document for each hazardous chemical, with information about its properties, risks, and safe handling practices.

Can I include non-chemical hazards in a hazard communication plan?

Hazard communication plans are specifically for chemical hazards, as per OSHA’s standard. For non-chemical hazards, like machinery dangers, address them in a separate safety plan or risk assessment. However, if a task involves both chemical and non-chemical hazards, you can document that to make the risks clearer.

How do I handle outdated or missing safety data sheets (SDSs)?

First, contact the chemical manufacturer or supplier for the most recent SDS—this is typically your best source. If the manufacturer is unresponsive, check online SDS databases, many of which are free and regularly updated. For missing SDSs, isolate the chemical from use until you retrieve the information.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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