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Health and safety communication plan template

Health and safety communication plan template

Create a clear, organized plan for how to share safety messages across your company. Define audiences, channels, timing, and responsibilities in one place.

Use this template
or download pdf
Health and safety communication plan template

Create a clear, organized plan for how to share safety messages across your company. Define audiences, channels, timing, and responsibilities in one place.

Use this template
or download pdf

About the Health and safety communication plan template

Clear internal communication is a cornerstone of any effective health and safety strategy. This health and safety communication plan template helps you standardize how safety information is shared across your organization. You can use this template to define key messages, assign responsibilities, and select the right channels for every type of update, from day-to-day reminders to urgent announcements.

Stay ahead of safety risks and boost collaboration

This health and safety communication plan template serves you by giving structure to your internal safety messaging. It’s designed to walk you through each key element—from identifying your audience to selecting communication channels and assigning roles—so you don’t miss critical steps.

You can use the template to define timelines, tailor key messages for specific teams, and document how you will measure success. This clarity helps you streamline collaboration across departments and keep everyone informed and accountable.

Make the most of our template by customizing it to fit your organization’s size, structure, and safety needs. Whether you’re updating teams on new safety protocols or rolling out a company-wide initiative, this tool gives you a repeatable system that saves time and reduces confusion.

How to use the health and safety communication plan template

A health and safety communication plan only works if it’s consistent, targeted, and easy to follow, especially in fast-paced environments. This template supports you in building that structure from the ground up, with editable fields to guide you through safety communication planning:

  1. Start by customizing the template to reflect your company’s structure, teams, and specific safety needs. Add relevant departments, define communication goals, and adjust the tone of messaging depending on your workforce.
  2. Outline the communication channels your teams actually use. Don’t just list emails and town halls—include shift briefings, bulletin boards, and even group chats if they’re part of your day-to-day operations. Be realistic about what works.
  3. Fill in the key messages section with short, repeatable safety statements. These will become your team’s go-to phrases during briefings and emergency drills—consistency here builds trust.
  4. Assign ownership of the plan to a responsible manager or supervisor. This person tracks updates, manages frequency, and keeps everything aligned. Others can view and refer to it, but the structure stays clear.
  5. Use Lumiform to activate the template and assign it directly. Once in use, you can track updates, actions, and even missed steps through built-in analytics, helping you spot gaps and strengthen communication over time.

Download Lumiform’s health and safety communication plan template today

Build clarity into your safety processes with a ready-to-use structure that keeps communication focused and organized. You can shape the template around your operations, define who handles what, and move from planning to action without delays or confusion. Assign tasks, monitor progress, and keep everyone informed. From launching a new initiative to streamlining routine updates, you’ll have a reliable tool that supports smooth execution across the board.

Related categories

  • Health and safety management templates
  • Operational excellence templates
  • General templates
  • Workplace safety templates
Preview of the template
entity_item!!!
Page 1
Overview
What is the purpose of this communication plan?
What are the key objectives?
What are the target audiences?
Communication Channels
What communication channels will be utilized?
Provide details on each selected channel
Key Messages
What are the key messages to communicate?
How will the messages be tailored for each audience?
Roles and Responsibilities
Who are the key stakeholders involved?
What are the roles and responsibilities of each stakeholder?
Timeline and Frequency
What is the overall timeline for the communication plan?
How frequently will communications be delivered?
Monitoring and Evaluation
How will the effectiveness of the communication plan be measured?
What KPIs will be used to track progress?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Hazard communication program: A guide for workplace safetyOSHA regulations: A compliance guide for professionalsWorkplace safety: Best strategies and practices
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See comprehensive collections of best practice templates related to this topic.

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Check out how the Lumiform software can be utilized for related use cases.

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Explore all the additional resources we offer to assist you in mastering this topic.

10 reasons why workplace safety is important4 steps of a job safety analysis (JSA)4 ways that workplace safety increases worker productivityHow to write a workplace safety policy

Frequently asked questions

What should a good health and safety communication plan include?

A solid communication plan outlines your key safety messages, who needs to receive them, how they’re delivered, and how often. It should also assign clear responsibilities, define communication goals, and include a method for tracking whether the message was received and understood.

How do you adapt safety communication for different job roles?

Tailoring communication by role means adjusting the content, tone, and delivery method based on the audience’s responsibilities and daily environment. For example, frontline staff may need short, visual messages during shift changes, while supervisors might benefit from in-depth policy updates via email or training sessions.

Who is responsible for maintaining safety communication in a company?

Responsibility typically sits with a safety officer or compliance manager, but it’s often a shared effort. Department heads, HR, and team leads all play a role. You can assign one point person to coordinate updates, document changes, and monitor how well communication flows across the organization.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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