Hotel Fire Safety Checklist Template – Free PDF

Hotel fire safety checklist template

When managing a hotel property, fire safety compliance isn’t optional—it’s essential for protecting lives and your business. This checklist template helps you conduct regular inspections of critical fire safety components including extinguishers, emergency exits, alarm systems, and staff preparedness.

Data from the US Fire Administration shows cooking is responsible for more than half of hotel fires. You can use this template during routine inspections, before official audits, or when training new safety personnel to ensure nothing gets overlooked in your fire prevention strategy.

Related categories

Preview of the template

Page 1

General Information

Hotel Name

Date of Inspection

Inspector Name

Fire Extinguishers

Are all fire extinguishers present and easily accessible?

Are fire extinguishers properly charged and serviced?

Are fire extinguisher locations clearly marked?

Emergency Exits

Are all emergency exits clearly marked and unobstructed?

Do emergency exits lead to a safe outdoor gathering area?

Are emergency exit signs and lights in working condition?

Fire Alarms and Detection

Are all fire alarm pull stations unobstructed and accessible?

Do all smoke/heat detectors appear to be in good working order?

Has the fire alarm system been tested and serviced in the last 12 months?

Emergency Lighting

Are all emergency lights and exit signs functioning properly?

Do the emergency lights provide adequate illumination of exits and corridors?

Staff Training and Procedures

Have all staff members been trained on fire safety and evacuation procedures?

Are emergency contact numbers and evacuation plans prominently displayed?

Are regular fire drills conducted with staff and guests?

Frequently asked questions

How can you use this checklist to prepare for an official fire marshal inspection?

You can conduct a pre-inspection using this checklist at least a few weeks before an official visit, giving yourself time to address deficiencies. Focus particularly on documentation of alarm testing, staff training records, and accessibility of fire safety equipment. Many hotels find creating a correction schedule for any identified issues helps demonstrate compliance commitment to inspectors.

What should you do if you identify critical failures during a checklist inspection?

Immediately implement temporary mitigation measures like fire watches for inoperable alarm systems or alternative evacuation routes for blocked exits. Document the issue with photos, notify management, and establish a clear timeline for repairs. Critical failures often require reporting to local authorities, so consult your jurisdiction’s requirements while arranging prompt professional servicing.

How can you customize this fire safety checklist for your specific hotel property?

You can add sections addressing unique features like rooftop bars, underground parking, or historical building elements that present special fire concerns. Include property-specific information such as locations of utility shutoffs and fire department connections. Many hotels benefit from incorporating their insurance carrier’s specific requirements to ensure coverage compliance.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.