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PPAP review checklist

PPAP review checklist

Thoroughly review necessary documentation and tasks during the Production Part Approval Process, enhancing product quality and compliance.

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PPAP review checklist

Thoroughly review necessary documentation and tasks during the Production Part Approval Process, enhancing product quality and compliance.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The PPAP review checklist gives quality managers a framework to evaluate Production Part Approval Process submissions for compliance and accuracy. This compact yet comprehensive tool enables you to identify inconsistencies across design records, process documentation, and quality control measures before final approval.

BizzyCar found that electrical systems topped the list of recalled components, with automakers recalling several million vehicles due to electrical issues. With a thorough PPAP review process, you can catch defects before they reach production, reducing the risk of costly recalls and ensuring all customer specifications are properly understood.

Related categories

  • Risk management and compliance templates
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  • Manufacturing templates
  • Templates for manufacturing processes
Preview of the template
Design Records
Design records are complete and accurate
Design FMEA is complete and current
Design validation results are documented
Process Documentation
Process flow diagram is complete
Process FMEA is complete and current
Control plan is complete and current
Quality Control
Measurement system analysis studies are complete
Preliminary process study results are documented
Ongoing process capability data is available

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Frequently asked questions

How can I tell if a process FMEA is complete and current when reviewing a PPAP?

A complete and current process FMEA should identify all potential failure modes at each process step, with corresponding severity, occurrence, and detection ratings. Verify that high-risk priority numbers (RPNs) have recommended actions with responsibility assignments. Check that the process FMEA reflects the actual manufacturing process shown in the flow diagram and that it’s been updated to include any recent process changes or corrective actions from previous quality issues.

What are the most common reasons for PPAP rejection that I should watch for during review?

The most common reasons for PPAP rejection include inconsistencies between documents (like mismatches between the control plan and process flow), missing or incomplete dimensional results, inadequate measurement system analysis studies, and insufficient process capability data. Also watch for outdated revision levels, incomplete design or process FMEAs, and missing customer-specific requirements. Identifying these issues during review prevents costly rejection cycles and production delays.

How do I effectively review a PPAP submission when I’m not familiar with the product?

When reviewing an unfamiliar product’s PPAP, start by understanding the product’s function and critical requirements. Request a brief overview from the design or process engineer. Focus on consistency across documents rather than technical details—verify that special characteristics in drawings appear in the FMEA, control plan, and dimensional results. Check that all required PPAP elements are present and properly completed. When in doubt about technical aspects, consult with experts rather than approving incomplete submissions.

When should I use interim approval instead of full approval on a PPAP submission?

Use interim approval when a PPAP submission has minor deficiencies that don’t affect form, fit, or function, but still need correction. This approach is appropriate when production timing is critical and the supplier has a clear, time-bound action plan to address the issues. Specify exactly which elements need improvement, set a firm deadline for resubmission (typically 90 days or less), and clearly define any quantity restrictions during the interim period. Never grant interim approval for issues that could impact product safety or regulatory compliance.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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