PPE inspection checklist template

When inspecting hard hats, check for cracks, dents, or holes in the shell, examine the suspension system for tears or weakening, and verify the adjustment mechanisms work properly. Also check the manufacturing date—most hard hats should be replaced every 2-5 years depending on usage conditions, even if they look undamaged.

You can customize this checklist by first conducting a workplace hazard assessment to identify the specific PPE used in your facility. Then add industry-specific equipment sections, adjust inspection frequency requirements based on usage intensity, and incorporate your company’s internal PPE policies and standards into the evaluation criteria.

The PPE inspection checklist should be completed by someone with proper training in PPE requirements and limitations—typically a safety manager, supervisor, or designated safety representative. In larger organizations, you might assign different sections to department leads who understand the specific PPE used in their areas.

This PPE inspection checklist directly supports compliance with OSHA standard 29 CFR 1910.132, which requires employers to assess workplace hazards, provide appropriate PPE, and ensure its proper maintenance. By documenting regular inspections, you create evidence of your ongoing commitment to maintaining protective equipment in serviceable condition as required by regulations.