Project Management Gap Analysis Template - FREE PDF

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Project management gap analysis template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

When projects drift from their intended path, this project management gap analysis template becomes your strategic compass. It methodically documents where your project currently stands versus where it needs to be, revealing the critical gaps in performance, resources, or processes.

According to research from the Project Management Institute, projects that employ structured gap analysis techniques are 35% more likely to meet their objectives on time and within budget. With our template, you’ll move beyond simply identifying problems to creating targeted action plans that address root causes, assign responsibilities, and establish clear timelines for bridging each gap.

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Preview of the template

Page 1

Project Overview

Project Name

Project Start Date

Project End Date

Project Manager

Project Sponsor

Project Management Practices

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Stakeholder Management

Improvement Opportunities

Identify key areas for improvement

Suggested actions to address gaps

Timeline for implementation

Resources required

Frequently asked questions

What information should I include in a project management gap analysis?

Focus on three key areas: current state metrics (actual timeline, budget, resource allocation), desired state targets (project goals, KPIs, deadlines), and specific gaps between them. Include contributing factors to each gap and preliminary ideas for closing them before developing your action plan.

How can I prioritize the gaps identified in my analysis?

Prioritize gaps based on their impact on critical path activities, resource requirements, and alignment with strategic objectives. Consider both the severity of each gap and the feasibility of addressing it given your constraints. Focus first on gaps that, when closed, will create momentum for resolving other issues.

What steps should you take if your team struggles with gap analysis execution?

If your team struggles with execution, first reassess your analysis approach and objectives. Identify any barriers, such as lack of resources or expertise, and address them promptly. Additionally, consider seeking external guidance or training to enhance your team’s capabilities.

How do I create effective action plans from my project management gap analysis template?

Transform each identified gap into specific, measurable actions by defining what success looks like, assigning clear ownership, establishing realistic timeframes, and identifying required resources. Connect each action directly to closing a specific gap and include checkpoints to verify progress.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.