Gap Analysis Template - FREE PDF

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Gap analysis template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Our gap analysis template helps you identify and bridge the divide between your current business performance and your desired goals. Unlike general assessment tools, this template provides a structured framework specifically designed to pinpoint operational inefficiencies, skill shortages, or process breakdowns in your organization. You can use it to analyze underperforming sales territories, where comparing current revenue figures against targets reveals exactly where and why you’re falling short.

According to a study by Harvard Business School, organizations that regularly conduct gap analyses are 37% more likely to achieve their strategic objectives compared to those that don’t. We created this template to transform identified gaps into actionable improvement plans that drive measurable results.

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Preview of the template

Audit

Name of auditor:

Date

Gap Analysis

Description: Current state:

Description: Target state: (must be quantifiable)

Add some factors in the following (repeat this section to add multiple factors):

Describe the work:

Current completion state at the moment:

The goal/state you want to obtain:

Identified holes and hazards, ranges for development

Stragtegic Gap Analysis:

Description: Current state:

Description: Target State:

Welche Maßnahmen notwendig?

Operational Gap-Analysis

Description : Current sate:

Were all resources fully utilized?

Have the company's potentials been fully exploited?

Description: Target State:

What measures are necessary?

Completion

Do you have any recommendations?

Full name and signature of the employee:

Full name and signature of the manager/supervisor:

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Frequently asked questions

What information should I gather before completing a gap analysis template?

Before starting, collect current performance metrics, clearly defined target goals, historical data for context, stakeholder input on priorities, and resource constraints. This preparation ensures your gap analysis identifies meaningful differences between current and desired states, rather than just highlighting obvious surface-level issues.

How can I prioritize the gaps identified in my analysis template?

Prioritize gaps based on their impact on strategic objectives, resource requirements, implementation timeframe, and potential return on investment. The template helps you score each gap against these criteria, creating a weighted ranking that balances strategic importance against practical constraints to focus your improvement efforts where they’ll deliver maximum value.

What’s the difference between a gap analysis and a SWOT analysis in this template?

The gap analysis template focuses specifically on comparing current versus desired states and creating action plans to bridge differences. SWOT analysis takes a broader view by examining strengths, weaknesses, opportunities and threats. Your gap analysis pinpoints specific performance shortfalls, while SWOT provides context about why those gaps exist and what factors might help or hinder improvement efforts.

What common mistakes should I avoid when using a gap analysis template?

Avoid focusing solely on quantifiable gaps while ignoring qualitative issues like culture or communication. Don’t skip stakeholder input those closest to the work often have the best insights. Beware of setting unrealistic target states based on ideal scenarios rather than achievable goals. Never treat gap analysis as a one-time exercise; it requires follow-through and periodic reassessment.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.