What Is a DIN ISO 45001 Checklist?
The ISO 45001:2018 is an international standard for a management system dealing with safety and health at work. The Occupational Health and Safety Assessment Series serves internationally as a framework for the introduction, implementation, maintenance, and improvement of an occupational health and safety management system in companies.
OHSAS standard has so far only been a standard in Great Britain and Poland. However, in many countries, it is used as a basis for certification. The version: ISO 45001 is based on OHSAS and is explained in the following article. Or, if you’re looking for a quality management system requirements sample template for product and service compliance, try our free ISO 9001:2015 template.
This article deals with the following topics:
1. 5 steps to prepare for ISO 45001:2018
2. The structure of an ISO 45001 checklist
3. 4 advantages of the ISO 45001 Z certification
4. A digital ISO 45001 standard checklist
What Are the 5 Steps of Preparing for ISO 45001:2018?
Healthy and motivated employees are the keys to sustainable success. In order to effectively integrate occupational health and safety, it is advisable to follow a recognized standard. At the same time, the introduction of ISO 45001 certification shows that the company is living up to its social responsibility. Non-compliance with ISO 45001 can lead to occupational accidents, diseases, cost overruns, and lawsuits. Implement the DIN ISO 45001 in your company in only 5 steps:
- Get a copy of ISO 45001:2018.
- Identify gaps in your company’s existing occupational health and safety management system by carrying out a gap analysis or a readiness test.
- Develop an implementation plan of the basis of ISO 45001 using the PDCA cycle (Plan-Do-Check-Act) – also called demining-cycle.
- Define the competence and training requirements for your company to achieve ISO 45001 certification.
- Make sure that the competence needs are covered by the staff and that all parties involved are kept informed.
How Should I Structure my ISO 45001 Checklist?
Structuring the DIN ISO 45001 correctly will be vital in ensuring that companies remain compliant with OSHA’s regulations. There are 8 steps that will need to be included if you decide to write your own checklist. The below content will aim to give a brief overview of what’s to be addressed:
- Context of the Company
In this section, it’s very important to get a firm grasp of the context in which your company operates, understand the needs and expectations of your workers, and determine the scope of your environmental management system. Once you’ve identified the core goals and values, you can then begin isolating internal and external issues in earnest. Be well informed on the legal regulations and requirements before implementing any changes, as these will determine the direction of health and safety revisions your company should take to avoid any workplace accidents and lawsuits.
An example question you might ask in this section is: “Are there any external or internal issues relevant to the purpose and objectives of the environmental management system?”
- Leadership
The next step in organizing your checklist will be clarifying leadership and commitment, policy, and organizational roles, responsibilities, and representation. Basically, anyone who has authority over any organizational safety and health procedures needs to be listed in this section along with a comprehensive record of their assigned duties. It will be the leadership’s responsibility to identify any areas within your organization that are in noncompliance with the Health and Safety Act and make the proper adjustments from there.
Example question: “Does senior management demonstrate leadership and commitment?”
- Planning
Before planning beings, it’s imperative that leadership conduct a hazard identification assessment of the occupational health and safety risks (OH&S). Once these risks have been established, occupational safety specialists can find ways to address risks and opportunities pertinent to employees. These strategies will be included in how the company plans to manage risks while also complying with legal requirements.
- Support
How does the company plan to support OH&S objectives? They will need to compile a list of resources, verify leadership is acting competently, ensure employees are aware of occupational dangers, keep communication open, and document new information.
- Operation
This step is all about action. How well do the changes do in their execution? Topics such as operational planning and control, management of change, outsourcing, procurement, contractors, and emergency preparedness and response will need to be addressed in this section.
- Performance Evaluation
Logically, the next step in an inspection is to evaluate employee performance and the company’s overall commitment to health and safety. Has leadership verified the planning and management of permanent or temporary changes to the OHS management system? Have the effects been positive or negative? The internal audit will cover the effectiveness of monitoring, measurement, analysis, and review.
- Improvement
This is the last official step in the checklist and segues nicely from the performance evaluation section, as once problems with the process are seen and identified, modifications can be applied for continuous improvement. Safety specialists will look at any incidents that have occurred during the plan’s trial phase so that they may make corrective action to the areas of noncomormity.
- Confirmation
Last but not least, the date, time, and inspector’s name and signature need to be documented here. This just assigns accountability to those conducting the audit for corporate and legal reasons.
Fortunately, you don’t have to go through the trouble of writing your own checklist when Lumiform provides a free, digital ISO 45001 checklist template to help get you started. Of course, it’s still helpful to get a brief overview of the structure and everything that you’ll need to include, so you can cater the checklists to the specific needs of your organization. The advantage of a digital checklist, then, is that you can make those adjustments at the click of a button. Now that you know everything there is to know about the DIN ISO 45001 standard, you can be confident that you’re doing everything you need to do to stay compliant with OSHA’s 1970 Health and Safety Act.
What Are the 4 Advantages of a ISO 45001 Certification?
1. International Recognition
Adjust your standards to the international level through uniform occupation health and safety certifications.
2. Continuous Improvement of Occupational Safety Management
Identify risks and dangers early on and eliminate them in no time at all.
3. Create Legal Certainty
Increase your legal security in the areas of the
Occupational Health and Safety Act, the accident regulations, and the workplace ordinance.
4. Continuously Motivate Employees
Healthy employees are satisfied employees. Raise your team’s awareness of the importance of occupational health and safety.
A Mobile Application for the ISO 45001 Standard Implementation
Paper-based checklists are stressful and time-consuming for employees. The time spent on documentation and manual filing of records can be better used to address the real threats identified during audits. Lumiform is a mobile inspection application that assists companies in meeting regulatory compliance and achieving certification. Lumiform completely eliminates the cumbersome paper-based ISO 45001 checklist. The mobile app enables employees to:
- Save time with easier analysis of all data and faster identification of areas that need your attention.
- By using the super intuitive mobile app, you and your teammates can conduct checks in the field with ease.
- All results, images, and comments are automatically bundled in a digital report.
