Request for information form construction template

When using this template, clearly mark the required response date based on your project timeline, categorize the urgency level, and include all relevant documentation references. Follow up with a notification to the recipient through your project management system, and establish a regular RFI review meeting to address outstanding requests before they impact your schedule.

Focus on writing a concise yet complete description that identifies the specific issue, references relevant documents (including drawing numbers and revisions), explains why clarification is needed, and suggests potential solutions if appropriate. Avoid vague language and ensure your question can be understood without additional context to receive the most accurate response.

Create a master tracking log using the template’s numbering system to organize RFIs by trade, location, or project phase. Maintain consistent naming conventions (e.g., RFI-001-ELEC for electrical issues), set up automated reminders for approaching deadlines, and regularly review the status of all outstanding requests during project meetings to prevent delays.

Submit your RFI as soon as you identify an information gap or discrepancy, ideally during the pre-construction or planning phase when changes have minimal impact on cost and schedule. For issues discovered during construction, submit the RFI immediately and indicate if work in the affected area needs to pause pending resolution to avoid potential rework.