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Request for information template

Request for information template

Simplify your procurement process with our comprehensive request for information template. Collect critical details, compare vendors, and make informed decisions. Download your free PDF from Lumiform today!

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Request for information template

Simplify your procurement process with our comprehensive request for information template. Collect critical details, compare vendors, and make informed decisions. Download your free PDF from Lumiform today!

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

We created this request for information template to help you collect essential data from vendors or partners in a clear, professional format. The template features strategically organized sections that prompt respondents to provide specific details about their capabilities, experience, and approach to your requirements.

According to procurement research, businesses using standardized RFI templates save an average of 31,000 production hours annually by streamlining their information gathering process. When you’re facing complex decisions that require input from multiple sources—whether selecting a new service provider or gathering stakeholder feedback—this template ensures you receive consistent, comparable information that simplifies evaluation and accelerates decision-making.

Related categories

  • Operational excellence templates
  • General templates
  • Templates for business processes
Preview of the template
Entity
Page 1
Company Information
Company Name
Contact Name
Contact Email
Contact Phone
Request Details
Information Requested
Purpose of Request
Required By Date
Additional Information
Additional Details

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Read in-depth guides covering key topics related to this article.

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4 key components of a business requirements documentHow to implement operational excellenceHow to measure operational excellence4 strategies for developing a quality management plan

Frequently asked questions

What is a request for information template and how does it differ from an RFP?

A request for information (RFI) template is a structured document used to gather general information from vendors or stakeholders, while an RFP (Request for Proposal) seeks detailed solutions and pricing. RFIs come earlier in the procurement process, helping you understand available options before requesting specific proposals.

How can I customize this request for information template for my specific needs?

Start by identifying your key information requirements and adjust the template sections accordingly. Add company-specific questions, remove irrelevant sections, and include your branding. Consider the decision you’re trying to make and ensure your questions will provide the exact information needed for evaluation.

What are the most important sections to include in a request for information template?

Essential sections include: company background information, relevant experience, technical capabilities, approach to requirements, case studies or examples, and timeline availability. Also include clear instructions on how and when to respond, and any evaluation criteria you’ll be using.

How long should I give vendors to respond to my request for information?

Typically, allow 1-2 weeks for RFI responses. This timeframe gives vendors enough time to gather thoughtful information without unnecessarily delaying your process. For complex requests or during busy periods like holidays, consider extending this timeline to ensure quality responses.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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